CELINA CITY BOARD OF EDUCATION

DECEMBER 15, 2003

               The Celina City Board of Education met in regular session on December 15, 2003 at 6:00 p.m. in the lecture of the High School.  Mrs. Piper led those in attendance in the Pledge of Allegiance.  Mr. Fetters, Mr. Gilmore, Mrs. Lehman and Mrs. Piper answered the roll call.  Mrs. Hoyng arrived shortly after roll call.

03-248  The Board on a motion by Mr. Gilmore, seconded by Mrs. Lehman, the Board approved the Minutes of the following meetings:

               Regular meeting – November 24, 2003           

                Special meeting – December 1, 2003

               VOTE:  Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye,

                           Mrs. Piper: Aye. Approved.   

               Mr. Wiswell, Superintendent, recognized the following individuals and groups in it’s celebrate success section of the agenda.

1.   Thanks and appreciation to Cindy Piper!

               2.   Recognize district music department for excellent grade level Christmas programs, concerts, high school musical, etc.

               3.   High school vocalist, Marissa Zacharias, - Christmas selections accompanied by Dave Vantilburg, Choral Director

               The Board heard a report in its “FOCUS ON CELINA SCHOOLS” portion of the agenda.

               1.   Matt Miller, Director of Testing, on third grade achievement results in reading and a district testing update

               Mr. Mike Marbaugh, Treasurer, made the following recommendations:

03-249    Recommend approval of check #25879 to Mary Lehman.

Motion by Mrs. Piper, seconded by Mr. Fetters.

VOTE: Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mrs. Piper: Aye,

            Mr. Fetters: Aye. Approved.  

03-250   Recommend approval of the following items:

1.       Approval of the balance of checks written for November 2003 of $3,547,984.33. Total

expenditures for November 2003 of $3,524,000.39.

               2.   Approval of investments for the period.  The balance as of December 10, 2003 is $7,502,874.75.                                                              

               3.   Approval of an amended annual appropriation resolution: (Note: only the adjustments to the previous document appear in the Minutes.)          

4.       Approval of SM-2 for November 2003.     

Motion by Mr. Gilmore, seconded by Mrs. Lehman.

VOTE: Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mrs. Piper: Aye, Mr. Fetters: Aye,

            Mr. Gilmore: Aye. Approved.

03-251   Approval of expenditures                                                       

1.       Troy City Schools                         $1948.77           tuition – LD student

               Motion by Mr. Gilmore, seconded by Mrs. Hoyng.

               VOTE: Mrs. Lehman: Aye, Mrs. Piper: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye,

                           Mrs. Hoyng: Aye. Approved.  

03-252    Resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor.

               Mrs. Lehman moved the adoption of the following resolution:

Whereas, this Board of Education in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing July 1^st, 2003; and

Whereas, the Budget Commission of Mercer County, Ohio, has certified its action thereon to this Board together with an estimate by the County Auditor of the rate of each tax necessary to be levied by this Board, and what part thereof is without and what part within, the ten mill tax limitation; therefore, be it

Resolved, By the Board of Education of the Celina City School District, Mercer County, Ohio, that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted; and be it further

Resolved, that there be and is hereby levied on the tax duplicate of said School District the rate of each tax necessary to be levied within and without the ten mill limitation as follows:

SCHEDULE A

   SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY THE BUDGET COMMISSION, AND THE COUNTY AUDITOR’S ESTIMATED TAX RATES

  and be it further

Resolved, that the Treasurer of this Board be and he is hereby directed to certify a copy of this Resolution to the County Auditor of said County.

Mr. Fetters seconded the resolution and the roll being called upon its adoption the vote resulted as follows:

Mrs. Piper: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye.

  Adopted the 15th day of December 2003.

03-253  Resolution determining to proceed with submission of tax levy.

Mr. Gilmore moved the adoption of the following resolution:

WHEREAS, this board of education at its meeting on December 1, 2003, by resolution duly adopted, determined the necessity of levying a tax in excess of the ten-mill limitation for the benefit of this school district for the purpose of avoiding an operating deficit in the amount of

$2,650,000 per year for a three (3) year period, and provided that the question of levying said additional tax shall be submitted to the electors of said school district at an election to be held on

March 2, 2004; and

WHEREAS, the county auditor has certified to this board of education that the total current tax valuation of this school district is $335,313,135 and that the estimated average annual levy (assuming that the amount of the tax list of this school district remains throughout the life of the levy the same as the amount of the tax list for the current year) required to produce said annual amount is seven and nine-tenths (7.9) mills for each one dollar ($1.00) of valuation, which amounts to seventy-nine cents ($0.79) for each one hundred dollars ($100.00) of valuation;

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Celina City

School District, County of Mercer, Ohio:

SECTION 1. That it is hereby determined to proceed with the submission to the electors of the question of levying the additional tax described in the preambles hereto at the election to be held on March 2, 2004, under authority of Section 5705.194 of the Ohio Revised Code.

SECTION 2. That the treasurer of this board of education be and is hereby directed to certify the following to the board of elections: (a) the resolution of this board of education determining the necessity of said additional tax and said election; (b) this resolution; (c) the total current tax valuation of this school district and the amount of the average tax levy, expressed in dollars and cents for each one hundred dollars ($100.00) of valuation as well as in mills for each one dollar ($1.00) of valuation, as calculated and certified by the county auditor; and (d) the number of years said levy is to run and to notify said board of elections to cause notice of such election to be given as required by law.

SECTION 3. That the form of ballot, upon which the question of levying said additional

tax shall be submitted to the electors, shall be substantially as follows:

PROPOSED TAX LEVY

CELINA CITY SCHOOL DISTRICT

A majority affirmative vote is

necessary for passage.

Shall a levy be imposed by the Celina City School

   District, County of Mercer, Ohio, for the purpose of

         AVOIDING AN OPERATING DEFICIT, in the sum of

                  $2,650,000 per year, and a levy of taxes to be made outside of

          the ten-mill limitation estimated by the county auditor to

                    average seven and nine-tenths (7.9) mills for each one dollar of

             valuation, which amounts to seventy-nine cents ($0.79) for

                   each one hundred dollars of valuation, for a period of three (3)

  years, commencing in 2004, first due in calendar year 2005.

FOR THE TAX LEVY

AGAINST THE TAX LEVY

    SECTION 4. That it is found and determined that all formal actions of this board of

    education concerning and relating to the adoption of this resolution were adopted in an open

    meeting of this board of education; and that all deliberations of this board of education and of

 any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code.

Mrs. Piper seconded the motion and the roll being called upon the question of adoption of the resolution, the vote resulted as follows:

Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: aye, Mrs. Lehman: Aye, Mrs. Piper: Aye.        

ADOPTED this 15th day of December, 2003.

03-254  Recommend approval of activity budgets for calendar year 2004.         

               Motion by Mr. Gilmore, seconded by Mrs. Hoyng.

               VOTE:       Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mrs. Piper: Aye,

                           Mr. Fetters: Aye. Approved.

03-255    Resolution establishing the Board organizational session on January 12, 2004 at 6:00 p.m., establishing the Budget Hearing for FY 05 on January 12, 2004 at 6:30 p.m. and establishing the regular Board meeting on January 12, 2004 at 7:00 p.m.  All meetings to be held in the High School Lecture Hall.  Allow for public notice advertisement of the budget hearing.

               Motion by Mr. Gilmore, seconded by Mrs. Lehman.

               VOTE:  Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mrs. Piper: Abstain, Mr. Fetters: Aye,

                           Mr. Gilmore: Aye. Approved.

               Mr. Mike McKirnan, Business Manager, made the following recommendations:

03-256    Recommend approval of the following contractual items:                      

1.       Hire the following substitutes:

a.       Elaine Hinton – cafeteria

b.       Misty Miller – aide, cafeteria

2.       Accept the following resignations:

a.   Terry Ferguson, ½ time Bus Driver, effective December 3, 2003.         

b.   Sara Custer, cafeteria worker, effective December 5, 2003.

               Motion by Mr. Fetters, seconded by Mr. Gilmore.

               VOTE: Mrs. Lehman: Aye, Mrs. Piper: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye,

                           Mrs. Hoyng: Aye. Approved.

03-257    Recommend approval of the job description for On Bus Instructor.        

Motion by Mr. Fetters, seconded by Mrs. Hoyng.

VOTE: Mrs. Piper: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye,

            Mrs. Lehman: Aye. Approved.

               Mr. Fred Wiswell, Superintendent, made the following recommendations:

03-258      Resolution to approve the following substitutes for the 2003-04 SY:

1.       Josh Clune, PK-12 Health/Phys ed

2.       Karen Miller, K-12 Consumer Science/Special Education

               Motion by Mr. Gilmore, seconded by Mrs. Lehman.

               VOTE: Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye,

                           Mrs. Piper: Aye. Approved.

03-259     Recommend approval of Celina High School Mid-year Graduates for 2003-04 SY.

Motion by Mr. Gilmore, seconded by Mrs. Piper.

VOTE: Mr. Gilmore: Aye, Mrs. Hoyng: Aye. Mrs. Lehman: Aye, Mrs. Piper: Aye,

            Mr. Fetters: Aye. Approved.

03-260 Recommend approval of Settlement Agreement between OAPSE Local #457 and the Celina City District Board of Education.                                          

               Motion by Mrs. Lehman, seconded by Mr. Gilmore.

               VOTE: Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mrs. Piper: Aye, Mr. Fetters: Aye,

                           Mr. Gilmore: Aye. Approved.

03-261    Recommend deletion of Board Policies JFAA (Section 504 of the Rehabilitation Act) & JFAB (Section 504/ADA Grievance Procedures) per recommendation of legal counsel.

               Motion by Mr. Gilmore, seconded by Mrs. Lehman.

03-262    After some discussion, Mrs. Lehman moved to amend the resolution by inserting effective January 15, 2004 so that a replacement policy would be in effect at the deletion of the current policy.  Mr. Gilmore seconded the motion.

               VOTE TO ACCEPT THE AMENDMENT: Mrs. Lehman: Aye, Mrs. Piper: Aye,

               Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye. Approved.

               VOTE ON THE AMENDED RESOLUTION:  Mrs. Piper: Aye, Mr. Fetters: Aye,

               Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye.  Approved.

03-263    Recommend approval of the following individuals to assist at athletic events as needed:

               1.   Tami LaRue, tickets

               2.   Kelly Stoner, tickets

               3.   Cindy Moorman, tickets

               Motion by Mr. Gilmore, seconded by Mrs. Hoyng.

               VOTE: Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye,

                           Mrs. Piper: Aye. Approved.

               The held first reading on the following Board Policies: 

               1.   JFAA – Section 504 & ADA Grievance Procedure

               2.    GDC/GDCA/GDD – Support Staff Recruiting/Posting of Vacancies/Hiring

               3.    IGBE – Remedial Instruction

               4.    IGD – Cocurricular and Extracurricular Activities

               5.    IGDJ – Interscholastic Athletics

               6.    IGDK – Interscholastic Extracurricular Eligibility

               7.    IKE – Promotion and Retention of Students

               8.    JECB – Admission of Non-resident Students

               9.    JHC – Student Health Services and Requirements

               10.  JHH – Notification About Sex Offenders

               11.  JO – Student Records

With no other business, the meeting was adjourned at 7:13 p.m.

                                 ______________________       ______                                                           

               Board President                                             Treasurer

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