CELINA CITY BOARD OF EDUCATION
ORGANIZATIONAL MEETING
January 12, 2004
The existing members appointed Mrs. Lehman as President Pro Tem.
Mrs. Lehman administered the oath of office to Mr. Fetters, Mrs. Hoyng, and Mr. Rable.
At 6:02 p.m., Mrs. Lehman called the meeting to order and led those in attendance in the Pledge of Allegiance. Mr. Fetters, Mr. Gilmore, Mrs. Hoyng, Mrs. Lehman, and Mr. Rable answered the roll call.
Mrs. Lehman called for nominations for President of the Board.
Mrs. Hoyng nominated Mrs. Lehman. With no other nominations, a vote was called.
Mr. Fetters: Mrs. Lehman, Mr. Gilmore: Mrs. Lehman, Mrs. Hoyng: Mrs. Lehman,
04-01 Mrs. Lehman: Mrs. Lehman, Mr. Rable: Mrs. Lehman.
Mr. Marbaugh, Treasurer, administered the oath of Board President to Mrs. Lehman.
Mrs. Lehman called for nominations for Vice President of the Board.
Mr. Fetters nominated Mr. Gilmore. With no other nominations, a vote was called.
04-02 Mr. Gilmore: Mr. Gilmore, Mrs. Hoyng: Mr. Gilmore, Mrs. Lehman: Mr. Gilmore,
Mr. Rable: Mr. Gilmore, Mr. Fetters: Mr. Gilmore.
Mrs. Lehman administered the oath of Board Vice President to Mr. Gilmore.
The approved the following organizational procedures:
04-03 Establishment of Board meeting times and dates for 2004:
DATE TIME DAY PLACE
February 17, 2004 6:00 p.m. Tuesday H.S. Lecture Hall
March 15, 2004 6:00 p.m. Monday H.S. Lecture Hall
April 19, 2004 8:00 p.m. Monday H.S. Lecture Hall
May 17, 2004 6:00 p.m. Monday H.S. Lecture Hall
June 28, 2004 6:00 p.m. Monday Education Complex
July 19, 2004 6:00 p.m. Monday Education Complex
August 16, 2004 6:00 p.m. Monday Education Complex
September 20, 2004 6:00 p.m. Monday H.S. Lecture Hall
October 18, 2004 6:00 p.m. Monday H.S. Lecture Hall
November 15, 2004 6:00 p.m. Monday H.S. Lecture Hall
December 20, 2004 6:00 p.m. Monday H.S. Lecture Hall
Motion by Mr. Gilmore, seconded by Mr. Fetters.
VOTE: Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mr. Rable: Aye, Mr. Fetters: Aye,
Mr. Gilmore: Aye. Approved.
04-04 Authorize the Treasurer to:
1. Pay all bills as they are presented to him provided those funds are available in the appropriated accounts approved by the Board of Education.
2. Invest interim and/or inactive funds at the most productive interest rates whenever funds are available.
3. Request advances on local taxes due to the school district from the County Auditor when funds are available. (Along with the President of the Board of Education)
Motion by Mr. Gilmore, seconded by Mr. Rable.
VOTE: Mrs. Lehman: Aye, Mr. Rable: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye. Mrs. Hoyng: Aye. Approved.
04-05 Resolution to establish a Board Service Fund for the Celina Board of Education in the amount of $7,500.00.
Motion by Mr. Gilmore, seconded by Mrs. Hoyng.
VOTE: Mr. Rable: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye,
Mrs. Lehman: Aye. Approved.
04-06 Approve the following organizational resolutions:
1. Appointment of Fred Wiswell and Mike McKirnan as purchasing agents for the school district during CY 2004.
2. Authorize the Superintendent to employ such temporary personnel as needed for emergency situations. Personnel will be presented for approval by the board at the next meeting and/or special meeting.
3. Authorize the Treasurer, Business Manager, and the Superintendent to attend professional meetings outside the school district for the benefit of the Celina City School District.
4. Authorize the memberships in the following educational organizations:
a. Ohio Association of School Business Officials
b. Buckeye Association of School Administrators
c. American Association of School Administrators
d. American Vocational Association
e. Ohio Vocational Association
f. Ohio Trade & Industrial Education Association
g. Supervisors Association
h. School Bus Mechanics Association
5. Authorize the payment of “out of pocket” expenses for the Tri Star Advisory Council members representing Celina City Schools.
Motion by Mr. Rable, seconded by Mr. Gilmore.
VOTE: Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye,
Mr. Rable: Aye. Approved.
Board members must declare if he/she would like to participate in any of the insurance coverage offered by the District. A board member is entitled to purchase and pay 100% of the premium for health, dental and/or life insurance. A new Board member must elect membership in either SERS or Social Security.
HEALTH DENTAL LIFE
1. Mr. Fetters No_X_ Yes__ No_X_ Yes__ No_X_ Yes__
2. Mr. Gilmore No_X_ Yes__ No_X_ Yes__ No_X_ Yes__
3. Mrs. Hoyng No_X_ Yes__ No_X_ Yes__ No_X_ Yes__
4. Mrs. Lehman No_X_ Yes__ No_X_ Yes__ No__ Yes_X_
5. Mr. Rable No_X_ Yes__ No_X_ Yes__ No_X_ Yes__
With no other business, the meeting adjourned at 6:17 p.m.
__________________________________ _______________________________
Board President Treasurer
CELINA CITY BOARD OF EDUCATION
BUDGET HEARING
January 12, 2004
The Celina City Board of Education met for their annual Budget Hearing on January 12, 2004 in the High School Lecture Hall at 6:30 p.m. Mr. Fetters, Mr. Gilmore, Mrs. Hoyng, Mrs. Lehman, and Mr. Rable answered the roll call.
The purpose of the meeting was to review and approve the Fiscal 2005 budget.
Mr. Marbaugh, Treasurer, reviewed the budget documents and answered questions from the Board Members.
(Inserted below are Schedules 1 & 2. The entire document including all other attached information is on file in the Treasurer’s office.)
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DIVISION OF TAXES LEVIED |
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(Levies Inside & Outside 10 Mill Limitation, Inclusive Of Debt Levies) |
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(List All Levies Of The Taxing Authority) |
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Celina City Board of Education |
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Funds (General, Permanent Improvement, Debt Service, Other) |
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SCHEDULE 1 |
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I |
II |
III |
IV |
V |
VI |
VII |
VIII |
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Authorized |
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Number |
Fiscal |
Tax Collection |
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By Voters |
Levy |
Of Years |
Year |
Year |
Maximum |
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Fund |
Purpose |
On |
Type |
Levy |
Begins/ |
Begins/ |
Rate |
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MM/DD/YY |
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To Run |
Ends |
Ends |
Authorized |
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General Fund |
Operating |
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Inside Millage |
Permanent |
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4.70 mills |
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General Fund |
Operating |
Prior to 1977 |
Continuing |
Permanent |
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15.30 mills |
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General Fund |
Operating |
6/7/1977 |
Continuing |
Permanent |
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3.75 mills |
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General Fund |
Operating |
5/6/2003 |
Renewal |
Three |
2004/2007 |
2004/2006 |
6.80 mills |
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Debt Service |
Bond Issue |
11/7/1995 |
New |
Twenty Five |
1996/2022 |
1996/2021 |
4.00 mills |
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Totals |
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34.55 mills |
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STATEMENT OF FUND ACTIVITY |
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(Complete only for General Fund , Bond Retirement Fund any other funds |
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requesting general property tax revenue) |
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Celina City Board Of Education |
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SCHEDULE 2 |
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FUND: General Fund (excludes General Fund Debt) |
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I |
II |
III |
IV |
V |
VI |
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Budgeted FY |
Budgeted FY |
Next FY |
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Prior Fiscal Year |
Current FY |
July 1-Dec.31 |
Jan. 1-June 30 |
July 1-Dec.30 |
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DESCRIPTION |
2003 |
2004 |
2004 |
2005 |
2005 |
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ACTUAL |
ESTIMATE |
ESTIMATE |
ESTIMATE |
ESTIMATE |
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Beginning Unencumbered Fund Balance |
$4,633,505 |
$3,466,204 |
$450,000 |
-$850,000 |
-$3,100,000 |
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Revenues: |
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Property Taxes |
$8,163,826 |
$7,781,250 |
$3,950,000 |
$3,850,000 |
$4,050,000 |
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Income Tax |
$1,598,180 |
$800,000 |
$1,000,000 |
$1,200,000 |
$1,000,000 |
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Other Receipts |
$13,423,647 |
$13,175,000 |
$6,750,000 |
$5,925,000 |
$6,000,000 |
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Transfers In |
$0 |
$0 |
$0 |
$0 |
$0 |
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Total Resources( includes beginning balance) |
$27,819,158 |
$25,222,454 |
$12,150,000 |
$10,125,000 |
$7,950,000 |
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Total Expenditures & Encumbrances |
$24,352,954 |
$24,772,454 |
$13,000,000 |
$13,225,000 |
$13,500,000 |
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Ending Unencumbered Fund Balance |
$3,466,204 |
$450,000 |
-$850,000 |
-$3,100,000 |
-$5,550,000 |
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FUND: Debt Service(includes General Fund Debt) |
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I |
II |
III |
IV |
V |
VI |
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Budgeted FY |
Budgeted FY |
Next FY |
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Prior Fiscal Year |
Current FY |
July 1-Dec.31 |
Jan. 1-June 30 |
July 1-Dec.30 |
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DESCRIPTION |
2003 |
2004 |
2004 |
2005 |
2005 |
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ACTUAL |
ESTIMATE |
ESTIMATE |
ESTIMATE |
ESTIMATE |
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Beginning Unencumbered Fund Balance |
$390,834 |
$418,211 |
$382,461 |
$97,461 |
$332,461 |
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Revenues: |
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Property Taxes |
$1,184,603 |
$1,318,750 |
$725,000 |
$575,000 |
$725,000 |
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Income Tax |
$173,500 |
$0 |
$0 |
$0 |
$0 |
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Other Receipts |
$153,358 |
$135,500 |
$80,000 |
$75,000 |
$80,000 |
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Transfers In |
$0 |
$0 |
$0 |
$0 |
$0 |
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Total Resources(included Beginning Balance) |
$1,902,295 |
$1,872,461 |
$1,187,461 |
$747,461 |
$1,137,461 |
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Total Expenditures & Encumbrances |
$1,484,084 |
$1,490,000 |
$1,090,000 |
$415,000 |
$1,110,000 |
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Ending Unencumbered Fund Balance |
$418,211 |
$382,461 |
$97,461 |
$332,461 |
$27,461 |
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04-07 The Board on a motion by Mr. Gilmore, seconded by Mr. Fetters, approved the budget for FY2005 as presented.
VOTE: Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye,
Mr. Rable: Aye. Approved.
With no other business, the meeting was adjourned at 6:46 p.m.
___________________________________ _____________________________
Board President Treasurer
CELINA CITY BOARD OF EDUCATION
JANUARY 12, 2004
The Celina City Board of Education met in regular session on January 12, 2004 at 7:00 p.m. in the High School Lecture Hall. Mr. Fetters, Mr. Gilmore, Mrs. Hoyng, Mrs. Lehman, and Mr. Rable answered the roll call.
04-08 The Board on a motion by Mr. Gilmore, seconded by Mrs. Hoyng, approved the minutes of the regular meeting of December 15, 2003.
VOTE: Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye,
Mr. Rable: Aye. Approved.
Mr. Wiswell, Superintendent, recognized the Board Members because January is School Board recognition month. Also recognized were CAPT for their donation to the CIS Robotics team and Nina Crandall for her donation to the CIS land lab.
The Board heard comments from Phil Long, CEA President and representative of the High School Student Council. The Board also heard a report from Jackie Landrie, Director of Special Education, on the status of that department in the district.
Mr. Mike Marbaugh, Treasurer, made the following recommendations:
04-09 Recommend approval of the following items:
1. Approval of checks written for December 2003 of $2,212,896.16. Total expenditures for December 2003 were $2,198,375.92.
2. Approval of investments for the period. The balance as of December 31, 2003 is $6,380,744.28.
3. Approval of SM-2 for December 2003 and the 2nd quarter SM-2.
4. Acceptance of donation from Nina Crandall for the CIS land lab of $1,000.00.
Motion by Mr. Gilmore, seconded by Mrs. Hoyng.
VOTE: Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mr. Rable: Aye,
Mr. Fetters: Aye. Approved.
04-10 Acceptance of donation of $500 from CAPT for the CIS Robotics team.
Motion by Mrs. Hoyng, seconded by Mrs. Lehman.
VOTE: Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mr. Rable: Aye, Mr. Fetters: Aye,
Mr. Gilmore: Aye. Approved.
04-11 Recommend approval of activity budgets for calendar year 2004 for:
Vica Senior Construction 200-9209
Boys Basketball Camp 300-9303
Motion by Mr. Gilmore, seconded by Mr. Fetters.
VOTE: Mrs. Lehman: Aye, Mr. Rable: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye. Approved.
04-12 Recommend approval of a change fund for the Middle School Cheerleaders of $100 for concession change.
Motion by Mr. Fetters, seconded by Mr. Gilmore.
VOTE: Mr. Rable: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye,
Mrs. Lehman: Aye. Approved.
04-13 Recommend approval of renewal of the Internet Service provider contract with NOACSC for FY05. Estimated cost of $24,600 less E-rate rebates received.
Motion by Mr. Rable, seconded by Mrs. Hoyng.
VOTE: Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye,
Mr. Rable: Aye. Approved.
04-14 Resolution to amend the standing contract with the State of Ohio, Auditor of State. The District requests that the State Audit the cash statements of the district for FY2003, not the GAAP statements. The GAAP report will be complied and filed as required by the Ohio Administrative Code. There is currently no Administrative Code requirement to audit the GAAP statements.
Motion by Mr. Fetters, seconded by Mr. Gilmore.
VOTE: Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mr. Rable: Aye,
Mr. Fetters: Aye. Approved.
Mr. Mike McKirnan, Business Manager, made the following recommendations:
04-15 Recommend approval of the following contractual items:
1. Accept the resignation of Rowayne Irby, Head Start Aide, effective 01/05/04
2. Hire Kim Koesters, cafeteria worker, Step 0/186 days/3 hrs, effective 09/11/03, completed 60 day probation.
3. Hire Karla Smith, cafeteria worker, Step 0/186 days/2hrs, effective 09/17/03, completed 60 day probation.
4. 60 day probationary contract for Beverly Fetters, cafeteria worker, Step 0/186 days/3 hrs, effective 01/06/04.
5. 30 day probationary contract for Sandy Jefferies, cafeteria worker, Step 0/186 days/2 hrs, effective 01/08/04.
6. Change of contract for Teresa Randolph, cafeteria worker, from 186 days/3 hrs to 186 days/3.5 hrs, effective12/08/03.
Motion by Mr. Gilmore, seconded by Mrs. Lehman.
Vote: Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mr. Rable: Aye, Mr. Fetters: Aye,
Mr. Gilmore: Aye. Approved.
04-16 Recommend approval of the Memorandum of Understanding with the Ohio Association of Public School Employees Local #457 to accept the change contract language of the “Classified Wage Rate Schedule”.
Position: Family and Community Partnership Manager
Step 0 15.67 Step 5 18.15
Step 1 16.14 Step 6 18.69
Step 2 16.62 Step 7 19.25
Step 3 17.12 Step 10 19.83
Step 4 17.63 Step 15 20.42
Motion by Mr. Fetters, seconded by Mr. Rable.
VOTE: Mrs. Lehman: Aye, Mr. Rable: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye,
Mrs. Hoyng: Aye. Approved.
Mr. Fred Wiswell, Superintendent, made the following recommendations:
04-17 Recommend approval of the following contractual items:
1. Hire the following substitutes for the 2003-04 SY:
a. Kory Payne, 7-12 Integrated Language Arts
b. Allison Bender, PS-3
c. Teresa Dorsten, 1-8
d. Eric Seitz, 7-12 Integrated Science
Motion by Mr. Gilmore, seconded by Mrs. Hoyng.
VOTE: Mr. Rable: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye,
Mrs. Lehman: Aye. Approved.
04-18 Recommend approval of the change of contract requests: (one deduct day)
1. Kelly Black for February 12, 2004
2. Kelly Black for March 21, 2003.
Motion by Mr. Fetters, seconded by Mr. Gilmore.
VOTE: Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye,
Mr. Rable: Aye. Approved.
04-19 Approval of the annual 6th grade Glen Helen Education overnight trips in April and May 2004.
Motion by Mr. Gilmore, seconded by Mr. Fetters.
VOTE: Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mr. Rable: Aye.
Mr. Fetters: Aye. Approved.
04-20 The Board approved the following Board Policies:
1. GDC/GDCA/GDD – Support Staff Recruiting/Posting of Vacancies/Hiring
2. IGBE – Remedial Instruction
3. IGD – Co-Curricular and Extracurricular Activities
4. IGDJ – Interscholastic Athletics
5. IGDK – Interscholastic Extracurricular Eligibility
6. IKE – Promotion and Retention of Students
7. JECB – Admission of Non-Resident Students
8. JECBA & JECBA-R – Admission of Exchange Students
9. JHC – Student Health Services and Requirements
10. JHH – Notification About Sex Offenders
11. JO – Student Records
Motion by Mr. Rable, seconded by Mr. Gilmore.
Vote: Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mr. Rable: Aye, Mr. Fetters: Aye,
Mr. Gilmore: Aye. Approved.
The Board established a special meeting for January 20, 2004 at 6:00 in the Lecture Hall of the High School.
04-21 Mr. Rable moved, Mr. Gilmore seconded, that the following resolution be adopted:
WHEREAS, as a public board of education may hold an executive session only after a majority of the quorum of this board determines by a roll call vote to hold such a session and only at a regular or special meeting for the sole purpose of the consideration of any of the following matters:
A. To consider one or more, as applicable, of the items with respect to a public employee or official:
1. Appointment.
2. Employment.
3. Dismissal.
4. Discipline.
5. Promotion.
6. Demotion.
7. Compensation.
8. Investigation of charges/complaints(unless public hearing requested).
B. To consider the purchase of property for the public purposes or for the sale of property at competitive bidding.
C. Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action.
D. Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.
E. Matter required to be kept confidential by federal law or rules or state statutes.
F. Specialized details of security arrangements where disclosure of the matters discussed might reveal information that could be used for the purpose of committing or avoid prosecution for a violation of the law.
NOW, THEREFORE, BE IT RESOLVED, that the Celina City School District Board of Education, by a majority of the quorum present at this meeting, does hereby declare its intention to hold an executive session on items A-1, A-2, A-5,A-6, A-7 and item E as listed above.
And the roll being called on its adoption, the vote resulted as follows:
Mrs. Lehman: Aye, Mr. Rable: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye.
Thereupon, the President declared the resolution adopted.
At 7:55 p.m., the Board went into executive Session with the following persons present:
The Board Members, Mr. Wiswell, Mr. McKirnan, and Mr. Marbaugh.
The president declared the meeting back into regular session at 10:41 p.m.
With no other business, the meeting was adjourned at 10:42 p.m.
_________________________________ ____________________________
Board President Treasurer