CELINA CITY BOARD OF EDUCATION

CELINA CITY BOARD OF EDUCATION

SEPTEMBER 20, 2004

The Celina City Board of Education met in regular session on September 20, 2004 at 6:00 p.m. in the lecture hall of the Celina High School. Mrs. Lehman led those in attendance in the Pledge of Allegiance. Mr. Fetters, Mr. Gilmore, Mrs. Hoyng, Mrs. Lehman and Mr. Rable answered the roll call.

On a motion by Mr. Gilmore, seconded by Mrs. Hoyng, the Board set the agenda as amended.

VOTE: Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye,

Mr. Rable: Aye. Approved.

Mr. Matt Miller, Director of Student Services, presented awards and certificates during the District’s “CELEBRATE SUCCESS” to the following individual and group:

1. Kim Smith, Governor’s Buckeye Best Healthy Schools Award

2. Celina Fire Department – Appreciation for East Elementary playground installation

During the “FOCUS ON CELINA SCHOOLS” he announced that the district had been awarded a Harold A Meyer Sportsmanship’ Award from the OHSAA.

During the reception of the public, the Board had comments from a CHS Student Council Representative and Phil Long, CEA President.

The following consensus agenda was presented for action.

Treasurer’s Report – Mr. Mike Marbaugh

1. Approve the minutes of the August 16, 2004 regular meeting and the September 2, 2004 special meeting.

2. Recommend approval of the checks written for August 2004 of $2,164,143.66. Total expenditures for August 2004 were $2,148,026.63.

3. Approval of the investments for the period. The balance as of 9/14/04 is $6,824,818.16.

4. Recommend approval of an amended annual temporary appropriation resolution: (Note: only the adjustments to the previous document appear in the Minutes.)

1	General Fund	PRESENT	PROPOSED

200	Fringe Benefits	$2,500,000.00	$3,500,000.00
400	Purchased Services	$2,000,000.00	$3,000,000.00
500	Supplies	$750,000.00	$1,000,000.00
	Total	$5,250,000.00	$7,500,000.00
	Increase by $2.250,000.00

2	Debt Service

400	Purchased Services	$0.00	$225,000.00
810	Principal Debt	$273,974.50	$500,000.00
820	Interest Debt	$1,155,000.00	$1,700,000.00
800	Other Expenditures	$52,025.50	$75,000.00
	Total	$1,481,000.00	$2,500,000.00
	Increase by $1,019,000.00
11	Construction Services

400	Purchased Services	$25,000.00	$27,500.00
500	Supplies	$20,000.00	$30,000.00
600	Capital Outlay-New	$125,000.00	$150,000.00
800	Other Expenditures	$5,000.00	$7,500.00
	Totals	$175,000.00	$215,000.00
	Increase of $40,000.00

18	Public School Support Funds

500	Supplies	$75,000.00	$85,000.00
800	Other Expenditures	$5,000.00	$10,000.00
	Total	$80,000.00	$95,000.00
	Increase by $15,000.00

413	Adult Vocational Funds

100	Salary/Wages	$0.00	$19,000.00
	Increase by $19,000.00

452	School Net Professional Development

100	Salary/Wages	$2,035.00	$2,100.00
200	Fringe Benefits	$378.25	$509.94
400	Purchased Services	$1,726.75	$2,000.00
900	Other Uses of Funds	$469.94	$0.00
	Total	$4,609.94	$4,609.94

459	Ohio Reads

100	Salary/Wages	$22,057.60	$15,888.36
200	Fringe Benefits	$6,239.49	$6,256.82
500	Supplies	$1,192.38	$3,192.38
	Total	$29,489.47	$25,337.56
	Decrease by $4,151.91

516	Title 6B

400	Purchased Services	$251,418.26	$239,865.76
500	Supplies	$77,686.52	$77,103.64
	Total	$329,104.78	$316,969.40
	Decrease by $12,135.38

572	Title 1

400	Purchased Services	$13,798.20	$8,000.00
500	Supplies	$9,563.08	$8,186.48
	Totals	$23,361.28	$16,186.48
	Decrease by $7,164.80

573	Title V Innovative Programs

600	Capital Outlay-New	$15,635.74	$13,004.65
	Decrease by $2,631.09

584	Drug Free Schools

400	Purchased Services	$27,813.46	$10,316.02
500	Supplies	$2,765.34	$1,500.00
	Total	$30,578.80	$11,816.02
	Decrease by $18,762.78

587	Handicapped Preschool

500	Supplies	$586.88	$500.00
	Decrease by $86.88

590	Title II-A Improving Teacher Quality

100	Salary/wages	$97,478.59	$86,349.54
200	Fringe Benefits	$61,983.77	$52,166.37
400	Purchased Services	$41,727.72	$18,000.00
500	Supplies	$150.00	$0.00
	Total	$201,340.08	$156,515.91
	Decrease by $44,824.17

599	Other Federal Grants

400	Purchased Services	$4,266.95	$2,900.00
500	Supplies	$11,941.04	$8,655.61
	Total	$16,207.99	$11,555.61
	Decrease by $4,652.38

5. Approval of SM-2 for August 2004.

6. Resolution to make the following fund transaction:

From To Amount Type

General fund Ohio Reads $9,848.09 Transfer

General fund Auxiliary Service $50,000. Advance

Business Manager’s Report – Mr. Mike McKirnan

Personnel

1. Recommend approval of the following substitutes for the 2004-05 school year:

Pam Gander – aide, cafeteria

Shelly Shaw – aide, cafeteria, custodian

Sandra Jefferies – cafeteria, custodian

Suzanne Alspaugh - aide

Carrie Springer – aide, cafeteria, custodian

Darlene Butz – aide

Michelle Sharp – aide

2. Approve a three-year contract for Deb Schroyer, Food Service Assistant, Level 4; Executive Secretary Compensation Plan; 210 days, effective August 1, 2004.

3. Approve a request from CJ Puthoff for 2 deduct days for Dec 9 & 10, 2004.

4. 60 day probationary contract for Kim Williams, cafeteria worker, Step 0/186 days/2 hrs,

effective 08/30/04.

5. 30 day probationary contract for Karla Stiverson, cafeteria worker, Step 2/186 days/2 hrs, effective 09/13/04.

6. Approve a request from Ronda Hoying for a medical leave of absence; time to be determined later.

Superintendent’s Report – Mr. Fred Wiswell

Personnel

1. Recommend approval of the following substitutes for the 2004-05 school year:

Tom Bassett, 7-12 comp. social studies

Jill Bergman, PS-3 Sarah Bruns, PS-3; P-3 reading

Phillip Chatwood Jr., 7-12 integ. social studies Laura Cordonnier, PS-3

Melissa Davis, PS-3; P-3 Renea Davis, K-12 integrated business

Jennifer Delzeith, PS-3 Janis Ebbing, voc. integrated business

Jennifer Ernst, 1-8 Betty Feliciano, 1-8

Ben Felver, 7-12 integrated social studies Kelli Gant, PS-3; P-3 reading

Margaret Good, K-12 SLD; 1-8 Tracy Heckler, 7-12 life sciences

Erin Heitkamp, K-8 Ann Hilty,voc. fam & consumer science

Sam Hinker, 7-12 social studies Leslie James, 7-12 integ. social studies

Kristina Keller, general education Karla Knapke, PS-3

Lynn Kohlhorst, 1-8; 7-12 comp. social studies Robert Lake, general education

Amanda List, PS-3; P-3 reading Mandi Meckstroth, PS-3

Mitchell Metz, 7-12 integrated social studies Dancie Mohler, K-6

Laura Moore, 1-8 Matt Nietfeld, K-12 integ.social studies

Abbie Pottkotter, PS-3; P-3 reading Nathan Putman, 7-12, to be determined

Amy Reinhard, 7-12 integrated math Tricia Ridenour, 4-9 la, reading; science

Kenneth Rosengarten, 7-12 English & speech; K-12 reading & gifted

Bill Ruane, K-12 integrated social studies Cindy Schlotterer, K-6

Diane Seibert, K-8 Will Snyder, 4-9 math & science

Laura Spicer, 7-12 life sciences Rene Suchland, PS-3

Abby Turner, PS-3; P-3 reading Kelly Wale, general education

Sarah Wellman, 7-12 life sciences; PK-8 Terri Westgerdes, PS-3; P-3 reading

Aaron Winner, PS-3

2. Recommend approval of the following supplemental contracts for the 2004-05 SY:

a. Bruce Boley – Ass’t girls basketball; Cl III 24 yrs exp.

b. Amy Kaiser – East IAT member Cl VIII

c. Amy Kaiser – West IAT member Cl VIII

d. Elaine Klosterman – West IAT member Cl VIII

e. Kelly Hone – Drug & Alcohol Advisor Cl VII 2 yrs exp.

f. Mandy Glaser – MS Team Leader 25% Cl VIII

g. Zach Mertz – MS clock keeper for various events

3. Recommend approval of the following overnight trips:

a. Chicago trip for art students – December 10-11, 2004.

b. Chicago trip for 5^th grade gifted students – April 14-15, 2005.

c. European trip from June 6-17, 2005.

Tri Star

1. Approve payment of a $300. stipend for Lynne Ray and Jim Dorsten for attending the Tech Prep Academy at Rhodes College. Tech Prep will reimburse Celina City Schools.

2. Change of contract for Lynne Ray, DECA Student Advisor, from 100% to 50%.

3. Approve Matt Baucher for a two-year term on the Tri Star Advisory board.

4. Approve overnight trips for various Tri Star student organizations for state or national competitions for the 2004-05 school year:

a. BPA (Business Professionals of America)

State – Columbus (March 17-18) Nationals – Anaheim, CA (April 22-26)

b. FCCLA (Family Career & Community Leaders of America)

State – Columbus (April 14-15) Nationals – San Diego, CA (July 3-7)

c. DECA – (Distributive Education Clubs of America)

State – Columbus (March 18-19) Nationals – Anaheim, CA (April 27-30)

d. VICA/Skills USA (Vocational Industrial Clubs of America)

State – Columbus (April 22-23) Nationals – Kansas City, MO (June 19-24)

e. Ford/AAA Skills Competition

State – Toledo (May 12-13) Nationals – Dearborn MI (June 19)

04-69 With no items removed from the consensus agenda, the Board on a motion by Mr. Gilmore, seconded by Mr. Rable, approved the consensus agenda items.

VOTE: Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mr. Rable: Aye,

Mr. Fetters: Aye. Approved.

During the other business portion of the meeting, the Board heard a request from the City of Celina and its Community Development Consultant for the need of action on five new and one amended TIF districts. A brief description of each TIF district was presented and the discussion as to the length of the agreement needed was the focus of the discussion.

04-70 Mr. Rable moved the adoption of the following resolution:

The Treasurer advised the Board that the notice requirements of O.R.C. §121.22 were complied with for the meeting.

WHEREAS, on or about September 16^th, 2004, the City of Celina provided the Board of Education with notice of its intention to adopt Ordinance No.46-04-0, a copy of which is attached hereto as Exhibit A (the "Ordinance"), creating the Mersman Tax Incentive Financing District ("Mersman TIF District”), whereby 100% of the improvements to real property within the Mersman TIF District would be exempt from taxation for thirty (30) years; and

WHEREAS, the Ordinance authorizes the Mayor and the Service Director of the City to enter into an Agreement with the Board of Education, a copy of which is attached hereto as Exhibit B (the "Agreement"), for the purpose of ensuring that twenty-five percent (25%) of the service payments made by affected property owners in all of the Mersman TIF District F Districts would be paid to the Board of Education, pursuant to O.R.C. §5709.40 et seq.; and,

WHEREAS, the Board of Education is required, under O.R.C. §5709.40 et seq., to adopt a resolution and provide a copy of same to the City approving the Ordinance and the Agreement In order to authorize the full extent of the tax exemption set forth in the Ordinance;

NOW, THEREFORE BE IT RESOLVED:

Section 1. The Board of Education, pursuant to O.R.C. §5709.40, hereby approves of the tax exemption proposed by the City for the Mersman TIF District, whereby 100% of the improvements to real property within the Mersman TIF District would be exempt from

taxation for twenty-five (25) years, provided that: (i) twenty-five percent (25%) of the service payments made by affected property owners in the Mersman TIF District are paid to the Board of Education, pursuant to O.R.C. §5709.40 et seq.; (ii) the City adopts the Ordinance in the form set forth in Exhibit A hereto; and (iii) the City enters the Agreement with the Board of Education in the form set forth in Exhibit B hereto.

Section 2. The President of the Board of Education, the Superintendent, and the Treasurer are authorized to execute the Agreement set forth as Exhibit B on behalf of the Board of Education upon adoption of the Ordinance by the City.

Section 3. The Treasurer is hereby directed to certify a copy of this Resolution to the City

no later than September 27, 2004.

Section 4. It is found and determined that all formal actions of this Board concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board,

and that all deliberations of this Board and of any of its committees that resulted in these

formal actions were in compliance with the law.

Mr. Gilmore seconded the Motion and upon roll call, the vote resulted as follows:

Mrs. Lehman: Aye, Mr. Rable: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye.

Motion passed and adopted this 20^th day of September, 2004.

04-71 Mr. Gilmore moved the adoption of the four following resolutions all having to do with TIF Districts:

The Treasurer advised the Board that the notice requirements of O.R.C. §121.22 were complied with for the meeting.

Haveman Road TIF District

WHEREAS, on or about September 16^th, 2004, the City of Celina provided the Board of Education with notice of its intention to adopt Ordinance No. 48-04-0, a copy of which is attached hereto as Exhibit A (the "Ordinance"), creating the Haveman Road Tax Incentive Financing District ("Haveman Road TIF District”), whereby 100% of the improvements to real property within the Haveman Road TIF District would be exempt from taxation for thirty (30) years; and

WHEREAS, the Ordinance authorizes the Mayor and the Service Director of the City to enter into an Agreement with the Board of Education, a copy of which is attached hereto as Exhibit B (the "Agreement"), for the purpose of ensuring that twenty-five percent (25%) of the service payments made by affected property owners in all of the above TIF Districts would be paid to the Board of Education, pursuant to O.R.C. §5709.40 et seq.; and,

NOW, THEREFORE BE IT RESOLVED:

Section 1. The Board of Education, pursuant to O.R.C. §5709.40, hereby approves of the tax exemptions proposed by the City for the Haveman Road TIF District, whereby 100% of the improvements to real property within the Haveman Road TIF District would be exempt from taxation for twenty-five (25) years, provided that: (i) twenty-five percent (25%) of the service payments made by affected property owners in the Haveman Road TIF District are paid to the Board of Education, pursuant to O.R.C. §5709.40 et seq.; (ii) the City adopts the Ordinance in the form set forth in Exhibit A hereto; and (iii) the City enters the Agreement with the Board of Education in the form set forth in Exhibit B hereto.

Section 3. The Treasurer is hereby directed to certify a copy of this Resolution to the City

no later than September 27, 2004.

Section 4. It is found and determined that all formal actions of this Board concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board,

and that all deliberations of this Board and of any of its committees that resulted in these

formal actions were in compliance with the law.

Staeger Road TIF District

WHEREAS, on or about September 16^th, 2004, the City of Celina provided the Board of Education with notice of its intention to adopt Ordinance No. 50-04-0, a copy of which is attached hereto as Exhibit A (the "Ordinance"), creating the Staeger Road Tax Incentive Financing District ("Staeger Road TIF District”), whereby 100% of the improvements to real property within the Staeger Road TIF District would be exempt from taxation for thirty (30) years; and

WHEREAS, the Ordinance authorizes the Mayor and the Service Director of the City to enter into an Agreement with the Board of Education, a copy of which is attached hereto as Exhibit B (the "Agreement"), for the purpose of ensuring that twenty-five percent (25%) of the service payments made by affected property owners in all of the above TIF Districts would be paid to the Board of Education, pursuant to O.R.C. §5709.40 et seq.; and,

NOW, THEREFORE BE IT RESOLVED:

Section 1. The Board of Education, pursuant to O.R.C. §5709.40, hereby approves of the tax exemption proposed by the City for the Staeger Road TIF District, whereby 100% of the improvements to real property within the Staeger Road TIF District would be exempt from taxation for twenty-five (25) years, provided that: (i) twenty-five percent (25%) of the service payments made by affected property owners in the Staeger Road TIF District are paid to the Board of Education, pursuant to O.R.C. §5709.40 et seq.; (ii) the City adopts the Ordinance in the form set forth in Exhibit A hereto; and (iii) the City enters the Agreement with the Board of Education in the form set forth in Exhibit B hereto.

Section 3. The Treasurer is hereby directed to certify a copy of this Resolution to the City

no later than September 27, 2004.

Section 4. It is found and determined that all formal actions of this Board concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in these formal actions were in compliance with the law.

State Route 703 TIF District

WHEREAS, on or about September 16, 2004, the City of Celina provided the Board of Education with notice of its intention to adopt Ordinance No. 52-04-0, a copy of which is attached hereto as Exhibit A (the "Ordinance"), creating the State Route 703 Tax Incentive Financing District ("State Route TIF District”), whereby 100% of the improvements to real property within the State Route 703 TIF District would be exempt from taxation for thirty (30) years; and

WHEREAS, the Ordinance authorizes the Mayor and the Service Director of the City to enter into an Agreement with the Board of Education, a copy of which is attached hereto as Exhibit B (the "Agreement"), for the purpose of ensuring that twenty-five percent (25%) of the service payments made by affected property owners in all of the above TIF Districts would be paid to the Board of Education, pursuant to O.R.C. §5709.40 et seq.; and,

NOW, THEREFORE BE IT RESOLVED:

Section 1. The Board of Education, pursuant to O.R.C. §5709.40, hereby approves of the tax exemption proposed by the City for the State Route 703 TIF District, whereby 100% of the improvements to real property within the State Route 703 TIF District would be exempt from taxation for twenty-five (25) years, provided that: (i) twenty-five percent (25%) of the service payments made by affected property owners in the State Route 703 TIF District are paid to the Board of Education, pursuant to O.R.C. §5709.40 et seq.; (ii) the City adopts the Ordinance in the form set forth in Exhibit A hereto; and (iii) the City enters the Agreement with the Board of Education in the form set forth in Exhibit B hereto.

Section 3. The Treasurer is hereby directed to certify a copy of this Resolution to the City

no later than September 27, 2004.

State Route 29 West TIF District

WHEREAS, on or about September 16^th, 2004, the City of Celina provided the Board of Education with notice of its intention to adopt Ordinance No.54-04-0, a copy of which is attached hereto as Exhibit A (the "Ordinance"), creating the State Route 29 West Tax Incentive Financing District ("State Route 703 TIF District”), whereby 100% of the improvements to real property within the State Route 703 TIF District would be exempt from taxation for thirty (30_) years; and

WHEREAS, the Ordinance authorizes the Mayor and the Service Director of the City to enter into an Agreement with the Board of Education, a copy of which is attached hereto as Exhibit B (the "Agreement"), for the purpose of ensuring that twenty-five percent (25%) of the service payments made by affected property owners in all of the above TIF Districts would be paid to the Board of Education, pursuant to O.R.C. §5709.40 et seq.; and,

NOW, THEREFORE BE IT RESOLVED:

Section 1. The Board of Education, pursuant to O.R.C. §5709.40, hereby approves of the tax exemption proposed by the City for the State Route 29 West TIF District, whereby 100% of the improvements to real property within the State Route 29 West TIF District would be exempt from taxation for twenty-five (25) years, provided that: (i) twenty-five percent (25%) of the service payments made by affected property owners in the State Route 29 West TIF District are paid to the Board of Education, pursuant to O.R.C. §5709.40 et seq.; (ii) the City adopts the Ordinance in the form set forth in Exhibit A hereto; and (iii) the City enters the Agreement with the Board of Education in the form set forth in Exhibit B hereto.

Section 3. The Treasurer is hereby directed to certify a copy of this Resolution to the City

no later than September 27, 2004.

Grand Lake TIF Revision

WHEREAS, on or about September 16^h, 2004 the City of Celina provided the Board of Education with notice of its intention to adopt Ordinance No. 56-04-0, a copy of which is attached hereto as Exhibit A (the "Ordinance"), to amend ordinance 57-03-0 to expand the boundaries and extend the taxation period of the Grand Lake Tax Incentive Financing District ("Grand Lake TIF District”), whereby 100% of the improvements to real property within the Grand Lake TIF District would be exempt from taxation for thirty years instead of fifteen (15) years as previously approved(Board Resolution 03-213); and

WHEREAS, the Ordinance authorizes the Mayor and the Service Director of the City to enter into an Agreement with the Board of Education, a copy of which is attached hereto as Exhibit B (the "Agreement"), for the purpose of ensuring that twenty-five percent (25%) of the service payments made by affected property owners in all of the Grand lake TIF Districts would be paid to the Board of Education, pursuant to O.R.C. §5709.40 et seq.; and,

WHEREAS, the Board of Education is required, under O.R.C. §5709.40 et seq., to adopt a resolution and provide a copy of same to the City approving the Ordinance and the Agreement in order to authorize the full extent of the tax exemption set forth in the Ordinance;

NOW, THEREFORE BE IT RESOLVED:

Section 1. The Board of Education, pursuant to O.R.C. §5709.40, hereby approves of the tax exemption change proposed by the City for the Grand Lake TIF District, whereby the boundaries of the district would be expanded and 100% of the improvements to real property within the Grand Lake TIF District would be exempt from taxation for twenty-five (25) years instead of fifteen (15) years as approved in Board Resolution 03-213, provided that: (i) twenty-five percent (25%) of the service payments made by affected property owners in the Grand Lake TIF District are paid to the Board of Education, pursuant to O.R.C. §5709.40 et seq.; (ii) the City adopts the Ordinance in the form set forth in Exhibit A hereto; and (iii) the City enters the Agreement with the Board of Education in the form set forth in Exhibit B hereto.

Section 3. The Treasurer is hereby directed to certify a copy of this Resolution to the City

no later than September 27, 2004.

Mrs. Hoyng seconded the Motion and upon roll call, the vote resulted as follows:

Mrs. Lehman: Aye, Mr. Rable, Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye.

Motion passed and adopted this 20^th day of September, 2004.

04-72 Mr. Fetters moved, Mr. Gilmore seconded, that the following resolution be adopted:

WHEREAS, as a public board of education may hold an executive session only after a majority of the quorum of this board determines by a roll call vote to hold such a session and only at a regular or special meeting for the sole purpose of the consideration of any of the following matters:

A. To consider one or more, as applicable, of the items with respect to a public employee or official:

1. ___Appointment.

2. ___Employment.

3. ___Dismissal.

4. ___Discipline.

5. ___Promotion.

6. ___Demotion.

7. ___Compensation.

8. ___Investigation of charges/complaints (unless public hearing requested).

B. To consider the purchase of property for the public purposes or for the sale of property at competitive bidding.

C. Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action.

D. Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.

E. Matters required to be kept confidential by federal law or rules or state statutes.

F. Specialized details of security arrangements where disclosure of the matters discussed might reveal information that could be used for the purpose of committing or avoid prosecution for a violation of the law.

NOW, THEREFORE, BE IT RESOLVED, that the Celina City School District Board of Education, by a majority of the quorum present at this meeting, does hereby declare its intention to hold an executive session on item D as listed above.

And the roll call being called on its adoption, the vote resulted as follows:

Mr. Rable: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye.

Thereupon, the President declared the resolution adopted.

At 7:21p.m., the Board went into executive session with the following persons present:

The Board members, Mr. Wiswell, Mr. McKirnan, Mr. Miller, and Mr. Marbaugh

The president declared the meeting back into regular session at 8:12 p.m.

With no other business, the meeting was adjourned at 8:12 p.m.

___________________________________ ________________________________

Board President Treasurer

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