CELINA CITY BOARD OF EDUCATION

FEBRUARY 14, 2005

The Celina City Board of Education met in regular session on February 14, 2005 at 6:00 p.m. in the lecture hall of the Celina High School.  Mr. Gilmore led those in attendance in the Pledge of Allegiance.  Mr. Fetters, Mr. Gilmore, Mrs. Hoyng, Mrs. Lehman, and Mr. Rable answered the roll call. 

05-14   On a motion by Mrs. Lehman, seconded by Mrs. Hoyng, the Board set the agenda as  modified.

               VOTE: Mr. Fetters: Aye: Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye.

                           Mr. Rable: Aye. Approved.

In the celebrate success portion of the agenda, the following individuals were recognized for their accomplishments.

               1.   Spelling Bee winners – Jay Clouse (CMS) & Olivia Houts (CIS)

               2.   Student and school district volunteers for sand bagging efforts:

                     Mike Barger                    Garrett Gray                 Trent Hellwarth

                     Gabe Hierholzer               Mark Hopf                    Brian Karper

                     Dan Knoth                       Jason Leist                    Kelly Mallory

                     Charlie Monbeck              Max Overman               Grant Riesen

                     Josh Roth                         Andy Stahl                    Andy Waesch

                     Cody Wagner

               During the reception of the public, the Board heard reports from the following:

               1.   Phil Long, CEA President

               2.   Carol Henderson, OAPSE President

               3.   CHS Student Council report – Amanda Mallory

Mr. Matt Miller, Director of Student Services, presented the following individuals and reports as part of the focus on Celina Schools

                     1.   Michelle Duncan – East Elementary Principal

                     2.   AED Grant, Kim Smith-Nurse

                     3.   Textbook adoption update-Social Studies

                     4.   Three hour delay policy

               The following consensus agenda items were presented:

               Treasurer’s Report – Mr. Mike Marbaugh

               1.   Approve the minutes of the Organizational meeting; the Budget Hearing; and the regular meeting which were all held on January 10, 2005.                         

               2.   Approval of the checks written for January 2005 of $2,815,676.09.   Total expenditures for January 2005 of $2,798,453.71. 

               3.   Approval of a check for $500.00 from Stacy Grieshop for Grieshop Scholarship Fund.         

               4.   Approval of investments for the period. The balance as of February 4, 2005 is  $18,158,423.46.                    

               5.   Approval of the SM-2 for January 2005.                                       

               6.  Approval of an amended annual permanent appropriation resolution. (Note: only the adjustments to the previous document appears in the Minutes.)

               7.   Approval of a revised Severance/Workers Compensation Fund finding policy.

SEVERANCE FUND

WHEREAS, the Celina City Board of Education, in 1984, established a Severance Trust Fund; the primary source of income for this fund was Board of Education approved transfers:

WHEREAS, in 1987, the State of Ohio decreed that the transfer of non-general funds without a court order was improper; therefore, the Board of Education determined that an alternative funding method must be developed.

WHEREAS, the Celina City Board of Education, determined that a percentage of payroll would be the fairest and most equitable way to fund the severance liability.

WORKERS COMPENSATION

WHEREAS, the Celina City Board of Education, in 1991, established membership in a Workers Compensation Group and later established a separate fund to account for the workers compensation fund activity;

WHEREAS, the contribution rate will also be established based upon a percentage of payroll.

THEREFORE, the Celina City Board of Education, determines the following percentage

charges necessary to fund the ongoing liability of these two funds.

The Celina City Board of Education, not wanting to increase expenses of the district, declares that the current two- percent will not be increased.  However, the percentage allowed to each fund is hereby changed. 

THEREFORE, the Celina City Board of Education hereby declares and establishes the following percentage contribution rates for all payrolls paid after March 1, 2005.  The Worker’s Compensation fund contribution will be decreased from one percent to zero percent because of the accumulated cash balance.   The Severance Fund will be increased from its current one percent to two-percent.  In addition, because of our incentive programs, and staff eligibility, the Celina City Board of Education realizes that additional funding may be needed to maintain the integrity of the Severance Fund.  The Board, if required, will provide additional funds from the General Fund in the form of Board approved transfers or by modifying this resolution. 

The Worker’s Compensation and Severance Fund will be evaluated and reviewed on an on-going basis.  Proposed rate adjustments, if necessary, will be forwarded to the Board for approval.

               8.   Approval of an interest income and distribution policy and procedures.

It is the intention of this Board of Education to derive as much investment income as possible.  In so doing, all possible cash shall be invested.  

The Board directs the Treasurer as follows:

1.   All interest income earned from funds held in the Board’s Accounting and Payroll general (clearance) accounts will be credited to the General Fund of the District.

                  This income will be utilized to help offset the costs of these accounts.

2.       Interest income earned on other accounts and investments of the district shall be credited directly into fund involved.  These are the funds that are currently eligible for interest income.    

a.       Debt Service-Bond/Note and interest retirement         (USAS # 002)

b.       Permanent Improvement                                           (USAS # 003)

c.       Building Funds                                                          (USAS # 004)

d.       Food Service                                                            (USAS # 006)

e.       Trust Funds*                                                            (USAS # 007)

f.        Agency Funds*                                                        (USAS # 022)

g.       Severance Fund                                                        (USAS # 035)

h.       Auxiliary Service                                                      (USAS # 401)

i.         General Fund                                                            (USAS # 001)

Where multiple funds are held in the same account or investment, the interest income shall be prorated.  The Treasurer is directed to maintain any investment ledgers needed to document this activity.  

(* Not all cash accounts under these USAS fund numbers will be eligible for interest income.  Only cash accounts listed in the investment ledgers will be entitled to interest income.)

               9.   Approval of an amended five-year forecast, written and spreadsheet assumptions.

               10.  Approval of the internet service provider contract with NOACSC for FY 06.

               11.  Resolution withholding consent for the remission of taxes, penalties and interest on an application for real property tax exemption filed under Section 3 of sub. H.B. 362 of the 125^th General Assembly.         

                       Be it Resolved by the Board of the Celina City School District, Celina, Ohio:

SECTION 1: This Board objects to a remission of taxes, penalties, and interest for those tax years beyond the regular three-year remission period contained in permanent law under section 5713.081 (A) of the Ohio Revised Code.

SECTION 2: This Board, therefore, withholds its consent to any property owner filing an exemption application with the Tax Commissioner under Section 3 of Sub. H.B. No. 362 of the 125^th General Assembly seeking remission of taxes, penalties, and interest beyond the statutory period referred to in SECTION 1 of this Resolution.

               12.  Resolution to set the Treasurer’s Bond at $50,000 and accept the Treasurer’s bond.

               13.  Approval of activity account budgets for calendar year 2005.         

               B.   Superintendent’s Report for the Business Manager- Mr. Fred Wiswell

Personnel:                                                  

               1.   Approve the following substitutes for the 2004-05 SY:       

                     a.   Kelli Fark – aide, cafeteria

                     b.   Valerie Fetters – aide, cafeteria

               2.   Hire Joyce Howell, Head Start bus aide, Step 0/135 days/4.75 hrs, effective 10/27/04, completed 60-day probation.

                     3.   Hire Suzanne Kellam, cafeteria worker, Step 0/186 days/2 hrs, effective 11/17/04, completed 60-day probation.

               4.   Hire Carol Henderson (2^nd job), Head Start bus aide, Step 4/135 days/1.5 hrs, effective 12/06/04, completed 30 day probation.

               5.   Change of contract for Sue Kuess from Head Start bus aide Step 5/135 days/4.75 hrs to Head Start Teacher Assistant, Step 4/161 days/7.25 hrs, effective 01/03/05.

               6.   Approve a change of contract for Kim Beckstedt, Head Start teacher assistant, requests one (1) deduct day for March 10, 2005.

               Resolutions:

               1.   Request authorization for the Business Manager to advertise for bids for the high school tennis court project.

               C.   Superintendent’s Report – Mr. Fred Wiswell

Personnel:                                      

1.       Hire the following substitutes for the 2004-05 SY:

Tressa Emmins – PS-3 & PS-3 reading

Jessica Faller – 4-9 language arts/reading/social studies

Kristin Forsthoefel - Spanish

Stacy Homan – general education

David Layton – 7-12 integrated math

Carol Mertz – 1-8

Georgia Richard – 4-9 social studies/language arts

Anthony Schwendeman – 7-12 integrated social studies

                     Eric Temple – computer tech; 7-8 social studies; 9-12 geography, history & economics

               2.   Hire Erika Draiss, MS Head Track            Cl IV 0 yrs exp

               3.   Hire Mandy Glaser, MS Ass’t Track         Cl V  0 yrs exp

               4.   Hire Jason Luebke, 8^th Softball      Cl IV 0 yrs exp

               5.   Hire the following as MS athletic event workers:

                     a.   Amanda Jeffries

                     b.   Ashley Leubke

                     c.   Liz Fledderjohann

               Resolutions:

               1.   Approve the Memorandum of Understanding with the (CEA) Celina Education Association concerning implementation of a 3-hour delay schedule for the duration of the current contract that expires August 31, 2006.

It is the understanding of the parties referenced herein that in the event of a 3-hour delay due to inclement weather conditions the following schedule will be used:

3-HOUR DELAY – EXTENDED DAY SCHEDULE

7 –12 Student Day:                    10:25 a.m. – 3:20 p.m.

                                                (High School and Middle School)

K – 6 Student Day:                    East School:                  12:00 p.m. – 4:35 pm.

                                                CIS/West:                     11:45 a.m. – 4:20 p.m.

         No morning Head Start. No morning Preschool. No Early Bird Tri Star bus route.

         Lunch will be served at school. Breakfast will not be served.

When a 3-hour delay – Extended Day Schedule is utilized, teachers may leave five (5) minutes after classes are dismissed.

         This memorandum will expire with the current contract date of August 31, 2006.

               2.   Approve the Memorandum of Understanding with (OAPSE) Ohio Association for Public School Employees #457 concerning implementation of a 3-hour delay schedule for the duration of the current contract that expires June 30, 2006.                                                                         

It is the understanding of the parties referenced herein that in the event of a 3-hr delay due to inclement weather conditions the following schedule will be used:

3-HOUR DELAY – EXTENDED DAY SCHEDULE

7 –12 Student Day:                    10:25 a.m. – 3:20 p.m.

                                                (High School and Middle School)

K – 6 Student Day:                    East School:                  12:00 p.m. – 4:35 pm.

                                                CIS/West:                     11:45 a.m. – 4:20 p.m.

No morning Head Start. No morning Preschool. No Early Bird Tri Star bus route.

Lunch will be served at school. Breakfast will not be served.

This memorandum will expire with the current contract date of June 30, 2006.

    3.  Approve the Memorandum of Understanding with (CEA) Celina Education Association regarding an early retirement incentive.

In an effort to maximize savings to the Board of Education and reward employees for their service to the school district, the parties referenced herein have mutually agreed to amend Article 28.00 of the collective bargaining agreement governing Early Retirement Incentive to reflect the following:

ELIGIBILITY AND REQUIREMENTS:

1.       The certified/licensed employee must provide a written resignation from his/her contract with the district on or before April 1, 2005.

2.       The following groups of certified/licensed employees are eligible for this early retirement incentive providing that each employee has met requirements as set forth by the State Teachers Retirement System (STRS) AND that the certified/licensed employee must have been employed under a teaching/administrative contract with the Celina City School District for a minimum of fifteen (15) years:

·         Employee has 30 or more years retirement credit with STRS (earned and/or purchased credit).

·         Employee has 25 years retirement credit with STRS (earned and/or purchased credit) AND is at least 55 years of age.

·         Employee has 29 years retirement credit with STRS (earned and/or purchased credit).

3.       This offer is limited to the first ten (10) certified/licensed employees who choose to participate. This includes any certified/licensed personnel who have already submitted their resignation.  If more than ten (10) certified/licensed employees accept the offer, this provision will be awarded by seniority according to the approved seniority list in the district.

 BENEFITS:

If a certified/licensed employee is eligible and chooses to participate, the Board of Education will provide a retirement incentive in addition to the benefits included within the Master Agreement.

The certified/licensed employee will have the choice of one of two benefit programs:

1.       In addition to the severance pay, Article 28.02.9 will be waived and the Board will purchase one year of service credit under Article 28.04.3.

2.       If the certified/licensed employee chooses not to accept option one, the Board, in addition to the severance pay will provide a payment of fifteen thousand dollars ($15,000).  This compensation will be paid in two parts.  Ten thousand dollars ($10,000) will be paid by November 1, 2005.  Five thousand dollars ($5,000) will be paid in addition to and in accordance with the terms of Article 28.04.3 within 60 days of January 1, 2006. 

This memorandum of understanding shall expire at the end of the current school year.

               4.   Approve the Enterprise Zone Tax Abatement with Grieshop Equipment Inc.

The Treasurer advised the Board that the notice requirements of O.R.C. 121.22 were complied with for the meeting.

WHEREAS, The Grieshop Equipment Inc. (the “Company”),  a corporation  is constructing certain improvements at property located in the City of Celina, Mercer County, which is included within a designated as an enterprise zone; and

WHEREAS, the Board of Education has received notice as required by law that City of Celina, and the Board of Mercer County Commissioners intend to declare the improvements to be constructed and installed by the Company to be exempt from taxation in the amount of one hundred percent (100%) of the value of personal property first used in business at the project site, including machinery, equipment, furnishings, fixtures and Inventory; and

WHEREAS, the number of years for which this property is to be exempted is ten years, commencing with the Company's tax year in 2005 and          

WHEREAS, the approval of the Board of Education is required for a tax exemption for the property as described above where it is proposed that the exemption will exceed seventy-five percent (75%) of the valuation of the property; and

WHEREAS, O.R.C. 5709.82 authorizes the Board of Education to enter into an agreement whereby the school district is compensated for tax revenue that the school district would have received had the Company's property not been exempted from taxation; and

WHEREAS, the Board of Education desires to cooperate with the City of Celina and Mercer County in providing tax incentives to the Company to assist with development of the property, while assuring that the Board of Education has adequate development in the school district; and

WHEREAS, the Board of Education desires to enter into an agreement with the Company's improvements, and also provide for direct payments from the Company to the school district as set forth above.

NOW, THEREFORE, BE IT RESOLVED:

Section 1.   The Board of Education hereby consents to and approves a tax exemption for the Company's project at 5373 State Route 29 West, Celina, Ohio, of one hundred percent (100%) of the value of personal property first used in business at the project site, in consideration of, and expressly conditioned upon, the Company's agreement to make direct payments to the school district equivalent to the taxes which the Company would have paid on the value of such personal property had the exemption level been seventy-five percent (75%), and the entry into written agreement consistent with this resolution; otherwise, this consent is null and void.  The term of the exemptions described in this section shall be ten years, commencing with the Company's tax year in 2005.  The Board of Education waives all time limitations which would otherwise apply in order to expedite implementation of the exemptions.  This consent and approval constitutes the school district approval required by O.R.C. 5709.63(C).

Section 2.   Payments received by the school district from the Company shall be used for general operating purposes, or for specific projects as determined by the School District.

Section 3.   The Board of Education President, Superintendent and Treasurer are authorized to execute an agreement with the Company containing terms consistent with this resolution.

Section 4.   It is found and determined that all formal actions of this Board concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in these formal actions were in meetings open to the public, in compliance with the law.

               5.   Approve CMS/CHS student conduct code amendment – Tobacco Offenses.

                           Student Conduct Code in student handbooks, CSHS, pg. 16-17, and CMS pg. 6, Rule 5 will now read:

                     Rule 5.     Tobacco, Narcotics, Drugs and Alcohol Beverages:  A student shall not possess, use, transmit or conceal any alcoholic beverage, dangerous drug, narcotic, pill or capsule, mind-altering substance, drug paraphernalia, tobacco or tobacco products (including snuff or smokeless tobacco).  This prohibition applies at any time the student is under the jurisdiction of the school, and the possession or use of “look-alike” drugs may also result in suspension.

                     School officials will adhere to the following actions when dealing with student tobacco offenses:

               1^st  Offense:   Three (3) days Alternative School and mandatory attendance in T.E.G. (Tobacco Education Group) program with the fee to be paid by the student/parent.

                     Failure to attend any part of the T.E.G. program will result in a three (3) day out-of-school suspension and school officials will file a complaint with the Mercer County Juvenile Court.

               2^nd Offense:   Five (5) days out-of-school suspension and school officials will file a complaint with the Mercer County Juvenile Court.

               3^rd Offense:    Ten (10) days out-of-school suspension with recommendation for expulsion and school officials will file a complaint with the Mercer County Juvenile Court.                    

               6.   Approve an overnight trip to Stratford Ontario – October 26-28, 2005.

               D.  First readings of Board Policies: Board Policies for first reading are being considered by the district and are not for Board approval at this time.                            

                     1.   AC – Nondiscrimination

                     2.   AFC-2 – Evaluation of Professional Staff

                     3.   BBE – Unexpired Term Fulfillment

                     4.   BHD – Board Member Compensation & Expenses

                     5.   CCA – Local School & School Community Lines of Authority

                     6.   DB/DK – Annual Budget & Appropriations Measure/Budget Modification Authority

                     7.   DJ – Purchasing

                     8.   DJC – Bidding Requirements

                     9.   DJH & DJH-R– Credit Cards

                     10.  DM – Cash in School Buildings

                     11.  EBD & EBD-R – Crisis Management & Considerations for including AEDS

                     12.  EDE & EDE-R – Computer/On-line Services

                     13.  EEAC – School Bus Safety Program

                     14.  EEACD  & EEACD-R – Drug Testing for Personnel Holding a CDL

                     15.  EF/EFB – Food Services Management/Free & Reduced Food Services

                     16.  EHA & EHA-R – Data and Records Retention

                     17.  GBE & GBE-R – Staff Health and Safety

                     18.  GBP – Drug-Free Workplace

                     19.  IE – Organization of Facilities for Instruction

                     20.  IGBH – Alternative School Programs

                     21.  IGBI – English as a Second Language

                     22.  IGD – Cocurricular and extracurricular Activities

                     23.  IGDF – Student Fund-Raising Activities

                     24.  IGDJ – Interscholastic Athletics

                     25.  IGDK – Interscholastic Eligibility

                     26.  IICA & IICA-R – Field Trips

                     27.  JEC – School Admission

                     28.  JECB – Admission of Nonresident Students

                     29.  JFB – Student Involvement in Decision Making

                     30.  JFC – Student Conduct

                     31.  JFCF – Hazing

                     32.  JHG – Reporting Child Abuse

                     33.  KLD & KLD-R – Public Complaints about District Personnel

05-15         With no deletions in the proposed consensus agenda and on a motion by Mrs. Lehman, seconded by Mr. Rable, the Board moved to adopt the agenda.

VOTE: Mr. Gilmore, Aye, Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mr. Rable: Aye,

            Mr. Fetters: Aye. Approved.

05-16      Mr. Rable moved, Mrs. Hoyng seconded, that the following resolution be adopted:  

               WHEREAS, as a public board of education may hold an executive session only after a majority of the quorum of this board determines by a roll call vote to hold such a session and only at a regular or special meeting for the sole purpose of the consideration of any of the following matters:

               A.  To consider one or more, as applicable, of the items below with respect to a public employee or official:

                     1.   ____Appointment.

                     2.   ____Employment.

                     3.   ____Dismissal.

                     4.   ____Discipline.

                     5.   ____Promotion.

                     6.   ____Demotion.

                     7.   ____Compensation.

                     8.   ____Investigation of charges/complaints (unless public hearing requested).

               B.   To consider the purchase of property for the public purposes or for the sale of property at competitive bidding.

               C.   Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action.

               D.  Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.

               E.   Matters required to be kept confidential by federal law or rules or state statutes.

               F.   Specialized details of security arrangements where disclosure of the matters discussed might reveal information that could be used for the purpose of committing or avoid prosecution for a violation of the law.

               NOW, THEREFORE, BE IT RESOLVED, that the Celina City School District Board of Education, by a majority of the quorum present at this meeting, does hereby declare its intention to hold an executive session on items A-2, A-4, A-8 as listed above.

               And the roll call being called on its adoption, the vote resulted as follows:

               Mrs. Hoyng: Aye, Mrs. Lehman: Aye, Mr. Rable: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye.

               Thereupon, the President declared the resolution adopted.

               At 6:55 p.m., the Board went into executive session with the following persons present:

               The Board Members, Mr. Wiswell, and Mr. Marbaugh

               The President declared the meeting back into regular session 8:27 p.m.

               With no other business, the meeting was adjourned at 8:27 p.m.

               ________________________________     _______________________________

               Board President                                             Treasurer

Return to Treasurer Page