CELINA CITY BOARD OF EDUCATION

JULY 21, 2008

The Celina City Board of Education met in regular session on July 21, 2008 at 6:00 p.m. in the conference room of the Educational Complex.  Mr. Fetters led those in attendance in the Pledge of Allegiance.  Mr. Fetters, Mr. Gilmore, Mrs. Hoyng, Mrs. Paulus and Mrs. Piper answered the roll call.

08-24      On a motion by Mr. Gilmore, seconded by Mrs. Paulus, the Board set the agenda as presented.

   VOTE: Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Paulus: Aye, Mrs. Piper: aye. Approved.

The Board heard a report from Deb Lehman, Bonnie Condry and Mary Frahm on their Martha Holden Jennings Foundation Grant Project. 

08-25      On a motion by Mrs. Hoyng, seconded by Mrs. Piper, the Board approved the presentation of the consensus agenda.

               Treasurer’s Report – Mr. Mike Marbaugh

               1.   Approve the minutes of the June 23, 2008 regular board meeting.

               2.   Approve checks written in June 2008 of $2,953,022.56. Total expenditures for June 2008 were $2,890,252.47.

               3.   Approve investments for the period. The balance as of July 16, 2008 is $14,065,900.86.       

               4.   Approve an amended annual appropriation resolution. (Note: only the adjustments to the previous document appear in the Minutes)

                5.   Approval of SM-2 report for June 2008.                            

               6.   Accept the following donations from the Celina Athletic Boosters for CAPT Equipment purchases. Physicals & State Softball expenses of $2,688.50 for the Athletic Department.  

               7.   Approval of advances:

                     FROM:                                      TO:                                                     AMOUNT      

                     General Fund                               EMIS 09                                               $25,000

                     General Fund                               School Acting Network                          $18,000

Business Manager’s Report – Mr. Mike McKirnan     

Resolution

               1.   Recommend the Board accept a 7-year Beverage contract with Pepsi America.

               Superintendent’s Report – Mr. Matt Miller

               Personnel

               1.   Recommend approval to hire Laura Pearson, Kindergarten @ East, 5Y 0 yrs exp., effective 08/18/08.

               2.   Recommend approval of a change of contract for Mary Wolters, Administrative Assistant, from 60% FTE to 80% FTE, effective August 1, 2008.

               3.   Approve the following personnel for supplemental contracts for the 2008-09 SY:

                     Kim Smith, Weight Coordinator                             Class III           04 years                       

               4.   Approve the following personnel for Pupil Activity Program contracts for the 2008-09 SY:

                     Matt Boley, Assistant 8^th Football                          Class V                        00 years

                     Tom Braun, JV Girls Soccer                                 Class IV           00 years

                     Nancy VanderHorst, MS Yearbook                       Class VI           00 years

               5.   Approve the following volunteers for the 2008-09 SY:

                     Steve Bader, Football

                     Mike Hyland, football

               Resolution

               1.   Recommend approval of the 21^st Century Grant Coordinator/Supervisor and Family & Children First Service Coordinator (Social Services) job description. 

General Description:  Oversee implementation and evaluation of 21^st Century Community Learning Center grant.  Provide supervision to Building Coordinators and staff at program sites.  Comply with all grant requirements through the Ohio Department of Education.

Essential Functions:  Ensure safety of all students.  Oversee program design, development and implementation of 21^st Century Community Learning Centers.  Maintain all records of staff, students, income, and expenses as required by licensure and the 21^st Century funding.  Interview, hire, and provide ongoing supervision and evaluation, training and support to Building Coordinators and teachers.  Cooperate with Building Coordinators and program staff to complete long range and short range planning for out of school time programs.  Work cooperatively with special education staff and out of school time staff to ensure that individualized education plans are incorporated into out of school time programs.  Coordinate focus groups with local community agencies as needed for direction of program development.  Develop and monitor community partnerships, contracts, agency agreements and memorandums of understanding.  Seek, coordinate, write, implement and monitor grants related to out of school time programming.  This includes reading and scoring other grants at ODE’s instruction.  Develop policies and procedures for the 21^st Century Program.  Develop, implement, and monitor a budget for the 21^st Century Program.  Report to the Superintendent of Schools.

Other Duties and Responsibilities:  Serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings.  Serve on professional committees as directed by the superintendent.  Act as a link between the schools and community agencies for student referral as necessary.  Provide behavior support to the SED units as needed. 

Requirements:  Bachelor’s degree in Social Work (or equivalent)

Minimum of three years experience working with troubled/difficult students

               2.   Recommend approval of the revised Administrator Compensation Plan.

         (Supervisory and non-supervisory)                                    

          Part I – Base Salary                                                                   

                                                (2.50%)            (2.25%)

Levels              2006-07            2007-08            2008-09

Level 1             48,767               49,986               51,111

Level 2             50,277               51,534               52,694

Level 3             51,836               53,132               54,327

Level 5             55,099               56,476               57,747

Level 6             56,808               58,228               59,538

Level 7             58,571               60,035               61,386

Level 8             60,386               61,896               63,289

Level 9             62,256               63,812               65,248

Teaching/Administrative Longevity Credits

15 years – 4% added to base

25 years – 5% added to base

Level Placement and Advancement

Administrators will be placed on the level deemed most appropriate by the Superintendent.  Administrators will only advance levels at the Superintendent’s discretion.  The Superintendent will consider experience, performance, and individual accomplishments when considering level movement.  At no time shall administrators be reduced in level placement.

                 PART II – Responsibility Factors

     A.        Cluster I

     Transportation Supervisor (260 days)

Recruitment/Placement Coordinator (Tri Star) (215 days)

Career Education Coordinator (Tri Star) (215 days)

21^st Century Grant Supervisor/Coordinator/Family & Children First Coordinator (Social Services) (215 days)

Factor .75

B.         Cluster II

Assistant Treasurer (260 days)

     Factor .95

C.         Cluster III

     Assistant High School Principal (260 days)

Assistant Middle School Principal (260 days)

Athletic Director (260 days)

School Psychologist (225 days)

Technology Director (225 days)

Factor 1.12

                        D.        Cluster IV

Elementary Principal (260 days)

Intermediate Principal (260 days)

Tri Star Vocational Director (260 days)

Middle School Principal (260 days)

Special Education Supervisor (260 days)

Factor 1.26

E.         Cluster V

     Business Manager (260 days)

High School Principal (260 days)

Curriculum Director (260 days)

Factor 1.33

            PART III – Leave/Benefits

Administrators will be entitled to sick leave, personal leave, and all other leaves commonly granted to the employees of the district. Vacation leave time, which is available to 260 day employees only, is twenty five days per contract year.

Vacation leave requests must be submitted for approval to the Superintendent at least ten days in advance of the use of the leave time on a vacation request form.

Administrators will be reimbursed at their respective calculated per diem rate of day for up to 3 unused vacation days per year.

Benefits which include medical, prescription drug and dental will be provided if selected.  The Administrator will contribute toward the cost of the plans selected based upon the schedule below. The amount below is the total contribution if all benefits are selected.  If not all benefit plans are selected, this amount will be prorated based upon the premium amounts.

   School Year               Single                           Family

   2006-07                     $30                               $60

   2007-08                     $35                               $70

   2008-09                     $40                               $80

The Administrator will have the option annually of declining the medical benefits and receiving compensation of 15% of the annual payment for the Preferred Provider Medical Plan.  This is an annual calendar year election. 

Life insurance will be provided as described in the respective employee’s contract.

Severance pay is a reward for service to the district. 

Severance pay is based upon the accumulation and use of sick leave.  For the purposes of severance pay, this accumulation is unlimited.  Each day accumulated and each day used will affect the amount of severance pay the respective employee will receive upon retirement. 

At the time of the employee’s retirement through their respective retirement system, the following severance pay calculation will be made:

a.         The first 160 days of accumulated severance leave will be payable at 25% of his/her per diem rate of pay excluding any supplemental compensation and Board paid retirement.

b.         The next 160 days of accumulated severance leave will be payable at 20% of his/her per diem rate of pay excluding any supplemental compensation and Board paid retirement.

c.         The balance of any accumulated severance leave will be payable at 15% of his/her per diem rate of pay excluding any supplemental compensation and Board paid retirement.

Such payment will only be made once to an employee and shall eliminate all sick leave and severance leave accumulations

                           Other benefits may be included in the respective employee’s contract.

IV.  PART IV – Supplemental Contracts

             Local Professional Development Committee - $500.00

             Summer School Director - .0775% of Administrative Base Salary

               3.   Recommend approval of the following Supplemental Job Descriptions:                                

Title:                                Assistant High School or Middle School Musical Director

Department:                     Music/Theater

Building/Facility:               Middle School / High School

Reports to:                       Appropriate Building Principal

Employment status:           Temporary/Part-time

FLSA Status:                   Exempt

Description;   Assist the Director to develop and implement a program to provide the opportunity of performing musical theater literature which includes all aspects of musical theater for students.

NOTE:  The below lists are not ranked in order of importance

Essential Functions:

Assist the Director by helping students to practice and perform the musical

Assist with overseeing the musical

Advise students in rehearsing the musical

Assist with coaching of the students in all phases of dramatic production including acting, scene design, set construction, make-up and costumes.

Assist the coordination of all committees to ensure completion of assignments

Assist with the financial aspects of the musical, including ticket sales and fund raisers

Help to coordinate the music, instrumentals and vocals with the director

Assist with the publicity for musical

Assist the Director with the sound system for musical

Ensure safety of students

Interact in a positive manner with staff, students and parents

Maintain respect at all times for confidential information

Make contacts with public with tact and diplomacy

Promote good public relations by personal appearance, attitude and conversation

Serve as a role model for students in how to conduct themselves as citizens and responsible, intelligent human beings

Provide musical instruction for large group, small group and individuals

Other Duties and Responsibilities:

Assist students in advertising musical

Assist the Director in casting during auditions

Assist with the selection of the musical

Attend meetings and in-services as required

Help with organizing all working committees and in preparing schedules for rehearsals and committee meetings

Assist with organizing the cast party

Assist with supervising volunteers

Qualifications:

Bachelor's degree (B.A.) or equivalent from a four-year college or university

One or two years of related experience

Appropriate State of Ohio certification/license

Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate

Required Knowledge, Skills, and Abilities:

Ability to work effectively with others

Ability to communicate ideas and directives clearly and effectively both orally and in writing

Effective, active listening skills

Organizational and problem-solving skills

Singing skills

Piano skills

Dance skills

Instrumental skills

Knowledge of directing performances

Knowledge of music theory

Acting coach

Blocking

Building sets

Costuming

Technical

Equipment Operated:

Telephone

Computer/printer

Copier

Motor vehicle

Fax machine

Calculator

Typewriter

Piano

Stands, stages and related materials

Scaffolding

Ladders

Hand tools

Power tools

Electrical equipment

Additional Working Conditions:

Occasional exposure to blood, body fluids and tissue

Occasional interaction among unruly children

Occasional requirement to travel

Frequent evening/weekend/summer work

Occasional exposure to loud noises

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent.  The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.

                     Title:                         In-School Weight Lifting Program/Strength Coach Job Descriptions

Department:             Athletics

Building/Facility:        CAPT Building

Reports to;               Athletic Director

Employment status:  Temporary/Part-time

FLSA Status:            Exempt

Description: Assist students/athletes in a weight lifting/strengthening program during school time (study halls).  Supervise and instruct weight lifting to the public who wish to utilize this facility..

                     NOTE:  The below lists are not ranked in order of importance

         Essential Functions:

Ensure safety of students

Work with students/athletes to develop an individualized workout for both strength and speed using “Beat the Computer" program

Ensure that all students enrolled in this program meet all requirements (proper sign-off for enrollment in program, monitor academic eligibility, attendance, etc.) 

Monitor students who are in the CAPT building doing their assignments/homework, as needed

Instruct participants in safety, proper lifting and proper spotting techniques

Inspect and ensure proper working order of physical conditioning equipment

Work with the public who wish to utilize this facility

         Other Duties and Responsibilities:

Responsible for all equipment and inventory in conjunction with the athletic department and the Weight Training Coordinator

Responsible for the behavior and discipline in the weight room

Devise and coordinate an emergency procedure plan to follow in case of an emergency

Establish rules and operating procedures for the care and treatment of athletic injuries

Maintain respect at all times for confidential information

Interact in a positive manner with staff, students, parents and public

Promote good public relations by personal appearance, attitude and conversation

Serve as a role model for students

Interact with superintendent and/or board of education and present information as requested

Respond to routine questions and requests in an appropriate manner

Perform other duties as assigned by the athletic director

Qualifications:

Bachelor's degree (B.A.) or equivalent from a four-year college or university

One or two years of related experience

Appropriate State of Ohio certification/license

Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate

Required Knowledge, Skills, and Abilities:

Ability to recognize and treat minor athletic injuries.

Knowledge of and experience in strength and physical conditioning training

CPR

First Aid

Ability to work effectively with others

Equipment Operated:

Weight equipment

Telephone

Computer/printer

Copier

Motor vehicle

Additional Working Conditions:

Occasional exposure to blood, body fluids and tissue

Occasional interaction among unruly children

Frequent requirement to stand

Occasional requirement to lift and carry up to 135 pounds

Occasional requirement to balance, stoop, kneel and crouch

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent.  The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.

4.       Recommend a change of contract for Steve Bader:

             From:   7^th grade Girls Basketball Class IV, 08 years experience

             To:     JV Girls Basketball Class III, 08 years experience

5.       Recommend a change of contract for Toma Hainline:

             From:   Assistant Golf Coach Class V, 06 years experience

             To:     Head Girls Golf Coach Class IV, 06 years experience

6.       Recommend a change of contract for Zac Fulmer:

             From:   1 FTE Assistant Varsity Football   Class III, 0 years experience

             To:      .5 FTE Assistant Varsity Football Class III, 0 years experience

7.       Recommend approval of Bryant Miller, .5 FTE Assistant Varsity Football Class III 0 years experience.

8.   Recommend approval of Matt Leugers as a Volunteer Soccer goalie coach for the 2008-09 school year

               Tri Star

               1.   Recommend approval to purchase a tire changer that replaces a 1985 model for the automotive class. It will include an accessory kit. The total cost is $8,182.33.

               2.   Recommend approval of 2 additional extended service days for Lynne Ray, Business Management Teacher, for attending the National BPA competitions May 7-11, 2008.

            3.   Recommend approval of a $400 stipend to Dick Murray, Computer Support Technology teacher, for attending the Honda Math Machines Workshop June 23-26, 2008. Tech Prep will reimburse all expenses.

               4.   Recommend approval of a $200 stipend to Dick Murray, Computer Support Technology    teacher, for attending the Problem Based Learning Workshop June 12-13, 2008. Tech Prep will reimburse all expenses.

               5.   Recommend approval of the following extended service days for Tri Star teachers for the 2008-09 SY:

                     Lisa Sheppard, Interactive Media                3 days       Brian Stetler, CBI                7 days

                     Lynne Ray, Business Management             3 days       Dave Borger, Construction   20 days

                     Bonnie Dahlinghaus, Early Childhood          13 days     Sam Key, DCT                   7 days

                     Harry McPheron, Auto                              11 days     Jim Dorsten, Auto               11 days

                     Dick Murray, Computer Support                  15 days     Jon Clouse, CAD                7 days

                     Lisa Allmandinger, Graphics                       9 days

               6.   Recommend approval of the following overnight trips for Tri Star students for 2008-09 SY:

                     Skills USA: State-April 24-25-Columbus; Nationals-June 21-27-Kansas City

                     BPA: State-March 5-6-Columbus; Nationals-May 6-10-Dallas

                     FCCLA: State-April 16-17-Columbus; Nationals-July 12-16-Nashville

                     FFA: State-May 1-2-Columbus; Nationals-Oct. 21-25-Indianapolis

                     Ford/AAA: State-May 7-8-Columbus; Nationals-June 14-19-Washington D.C.        

               With no items being removed from the consensus agenda, the vote was called.

               VOTE: Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Paulus: Aye, Mrs. Piper: Aye,

                           Mr. Fetters: Aye. Approved. 

The NEOLA Policy Book was presented for first reading.

               The Board appointed Connie Paulus as delegate and Matt Gilmore as alternate to the OSBA Business meeting on November 10, 2008. 

               The Board was updated about the following items:

               1.   Update on Tri Star House

               2.   Food Service and Fuel cost information                             

               3.   Wayne Street sidewalk and street project.

Additionally, the Board and administration discussed the selection process for the Construction Management Company if the district decides to pursue this option.   The Administrative team had spoke to the three management companies suggested by the Ohio Schools Facility Commission (OSFC) and will be preparing a letter to the OSFC informing them of the district’s preference.

The Board also discussed the need to resolve the OSFC Architecture Selection process.  With that in mind, the Board scheduled a meeting for July 30, 2008 at 6:00 p.m. in the media center of the High School for additional interview/question with the three firms involved.

               With no other business, the meeting was adjourned at 7:16 p.m.

               _____________________________________                   ________________________________

               Board President                                                                     Treasurer

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