CELINA CITY BOARD OF EDUCATION

AUGUST 17, 2009

               The Celina City Board of Education met in regular session on August 17, 2009 at 6:03 p.m. in a third floor classroom in the Education Complex.  Mr. Gilmore called the meeting to order and lead those in attendance in the Pledge of Allegiance.  Mr. Fetters, Mr. Gilmore, Mrs. Hoyng, Mrs. Paulus, and Mrs. Piper answered the roll call. 

09-24      On a motion by Mrs. Hoyng, seconded by Mrs. Paulus, the Board set the agenda as adjusted. 

               VOTE: Mr. Fetters: Aye, Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Paulus: Aye,

                           Mrs. Piper: Aye. Approved.

09-25      On a motion by Mrs. Piper, seconded by Mrs. Hoyng, approved the presentation of the consensus agenda.

               Treasurer’s Report – Mr. Mike Marbaugh

               1.   Approve the minutes of the July 20, 2009 regular meeting.             

               2.   Approve of checks written in July 2009 of $3,402,686.86. Total expenditures for July 2009 were $3,395,281.62.                                                  

               3.   Approve investments for the period. The balance as of August 10, 2009 is $18,930,941.26   

               4.   Approve an amended temporary annual appropriation resolution. (Note: only the changes to the previous document appear in the Minutes.)          

               5.   Approval of SM-2 report for July 2009.                                         

               6.   Approval of advances and transfers.

               ADVANCES:                                   

               7.   Approval of expenditure to Carolyn Dammeyer of $1,132.90 for room charges from the Volleyball Camp fund.

               8.   Approval of donations:

                     TO       FROM                                       VALUE           ITEM             

                     Athletic Dept       Athletic Booster Club    $4,000               scoreboard

                     Athletic Dept      Athletic Booster Club     $2,000               cargo trailer

               Business Manager’s Report – Mr. Kevin Mast           

               Personnel

1.       Recommend approval of the following substitutes for the 2009-10 school year:        

Robert Beckstedt                         Ken Lange                    Michelle Behm             

Steve Link                                   Patty Bergstrom             Ginger Luth

Cheryl Berry                                Mary Meinerding           Terry Borger                

Jerry Miller                                  Carol Boroff                 Sarah Mulholland

Jeanne Braun                               Cathy Owens                Jeanelle Braun             

Eric Prenger                                Rita Dennis                   Kim Rammel

Carol Evers                                  Pam Rasawehr             Terry Ferguson

Shannon Rodriguez                       Joanne Foulkes              Mona Sams

Pam Gander                                 Susan Sanders               Dick Garwood              

Tim Schoen                                  Nicole Geurkink            Melissa Sidenbender

Mary Grillot                                 Linda Siebert                 Joyce Hackney            

Toni Siefring                                Vicki Heiby                   Jake Sutter

Nancy Hemmelgarn                     Judy Waterman             Tracy Hierholzer          

Pam Weis                                    Tommy Huston             Jerry Weisman

Sandy Jeffries                              Melynda Whitlock         Kathy Kimmel              

Roger Wilker                               Karen Klosterman         Nicole Crowell

Kevin Kramer                              Ladonna VanDeventer  Angelique Kuether       

Leesa Reynolds                            Kendra Kuhn                Lindsey Hamrick

Sam Lane

2.       Recommend approval of the resignation of Sue Garwood, cafeteria worker, due to retirement, effective June 30, 2009.                  

3.       Recommend approval of the resignation of Nicole Crowell, cafeteria worker, effective immediately.                                                               

4.       Recommend approval of a change of contract for Karen Uhlenhake, Head Start secretary from 190 days/8 hrs to 195 days/8 hrs.

5.       Recommend approval of a change of contract for Laura Billger, Preschool Teacher, from 177 days/7.75 hrs to 164 days/7.75 hrs.

6.       Recommend approval of a change of contract for Cindy Gibbons, Preschool teacher assistant, from 161 days/7.75 hrs to 152 days/7.75 hrs.

Resolution

1.                  1.   Recommend approval of the 2009-10 bus routes, as adjustments are needed.

2.   Recommend approval of the 2009-10 Bus Driver Handbook.

                     3.   .              3.   Recommend approval of the 2009-10 Bus Parent and Student Handbook. 

               Superintendent’s Report– Mr. Matt Miller

               Personnel

1.       Recommend approval of the following substitutes as needed, for the 2009-10 school year:    

Doug Adams                                Eric Klosterman                        Sarah Alig        

Paul Klosterman                           Elizabeth Armstrong                  Lynda Knapke

Nicholas Baird                             Katie Kramer                            Karen Balster  

Martin Krick                                Caroline Bange                         Kent Krogman

      Nikki Barger                                Tiffany Laffin                           Bret Baucher

      Stephanie Larmore                       Lindsay Bergman                      Sara Laux

      Jennifer Bernard                          Kit Laux                                   Diana Bertke

      James Leaman                             Susan Bertke                            Cami Lefeld

      Sarah Bomholt                             Jim Leist                                   Sara Borger

      Sandi Leist                                  Michelle Boyer                           Roberta LePage

      Angela Braun                               Jason Lininger                           Kim Bruns

      Laura Linn                                   Lisa Brunswick                          Patricia Loughridge

      Lou Brunswick                             Michael Maag                           Virginia Bryan

      Tom Mann                                   Emilie Buening                           Melinda Martin

      Christopher Burtch                       Dora McAfee                           Cindy Buschor

      Jay McCollum                              Deb Call                                   Marie McKirnan

      Lynn Carrell                                 Sarah Mendenhall                      Theresa Cherepanova

      Carol Mertz                                  Patricia Clark                            Matt Mestemaker

      Randall Clark                               Tambria Miller                           Kelli Clausen

      Kelly Moniz                                 Ashley Cline                              Rick Muhlenkamp

      Jared Dilbone                               Marilyn Napier                          Jane Diller

      Kenneth Nuss                              Angela Dircksen                        Susan Pallone

      Kevin Draiss                                Leslie Pecilunas                         Nicole Driggs

      Ashley Place                                Jill Dull                                      Kerry Prenger

      Janis Ebbing                                 Mary Rampe                             Norma Enyart

      Amy Reinhard                             Alicia Everman                          Virginia Remington

      Brittany Firks                               Sara Roach                               Jaclyn Fleck

      Ken Rosengarten                         Julie Fleck                                Ashlee Rutledge

      Beth Fullenkamp                          Julie Sanning                             Doug Giere

      Martha Schoen                            Rachel Giere                             Tim Schrader

      Ann Giesige                                 Richard Schwind                       Betty Goad

      Melinda Settlage                          Jessica Green                            Sarah Sheeley

      Kris Hall                                      Dick Sherrick                            Jamie Heitkamp

      Ron Shoemaker                           Jennifer Hellwarth                     Bill Simons

      Dan Hemmelgarn                         Amber Sinclair                          Donna Heyne

      Michael Sindelar                          Casey Hinton                             Jane Smith

      Dwyn Hirt                                   Janet Smith                               Anne Homan

      Jennifer Snider                             Sara Homan                             Rex Spencer

      Michele Huber                             Janie Stammen                          Bob Hurm

      Cassandra Steinbrunner                Joe Huwer                                Jillian Steinemann

      Glenn Hux                                   Chad Stolly                               Sylvia Hux

      Yvonne Strohmeyer                     Angela Imel                              Thomas Tallman

      Doloros Irish                                Eric Temple                              Heather Isenhart

      Joshua Tschirhart                         Lauren Jutte                             Joni Weigel

      Valerie Jutte                                Kelli Williams                            Sandy Kaup

      Chris Woltermann                        Cheryl Klosterman                    Craig Wolters

      Brian Wuebker                             William Wynk                           Sierra Wynk                 

2.   Recommend approval of a one year contract to hire Katie Parrish, Special Education teacher Bachelor Degree, 0 years experience for the 2009-10 school year.

3.   Recommend approval of a change of contract for Bryant Miller from 5 days extended service days to 10 days extended service days for the 2009-10 SY.

4.   Recommend a change of contract for Kathryn Wiechart, 5^th grade from 5Y – 15 years experience to MS – 15 years experience.

5.   Due to position reassignments, the following supplemental contracts will be rescinded:

      Ron Green, CIS 5^th Cluster Mgr                            Class VIII

      Eric Dwenger, CIS 6^th Cluster Mgr                       Class VIII

      Carrie Gladhill, CIS IAT 50%                               Class VIII

      Jenni Mescher, CIS IAT 50%                               Class VIII

      Judy Braden, CIS IAT 50%                                  Class VIII

      Mark Binkley, West IAT                                      Class VIII

6.   Recommend approval of the following supplemental contracts for the 2009-10 SY:

      a.   Kathryn Smith, Choral Music                                Class IV     07 years experience

      b.   Drew Braun, Head Baseball                                 Class II       16 years experience

                     c.   Jason Tribolet, JV Baseball                                   Class IV     09 years experience

      d.   Eric Wagner, Assistant Track                               Class IV     08 years experience

      e.   Dave Hucke, Assistant Track                               Class IV     17 years experience

      f.    Erika Draiss, Middle School Head Track                Class IV     05 years experience

      g.   Bill Sell, Middle School Assistant Track                 Class V      14 years experience

                     h.   Dan Gudorf, Middle School Assistant Track           Class V      01 years experience

      i.    Kim Uhlenhake, Middle School Assistant Track     Class V      01 years experience

                     j.    Jan Morrison, Head Boys Tennis                           Class IV     12 years experience

      k.   Amy Sutter, JV Volleyball                                     Class IV     00 years experience

                     l.    Vicki Rutschilling, 5^th Cluster Mgr                         Class VIII

                     m.  Judy Braden, 6^th Cluster Mgr                                Class VIII

                     n.   Diana Kramer, 5^th IAT  50%                                Class VIII

                     o.   Mark Loughridge, 5^th IAT  50%                            Class VIII

                     p.   Tony Sherrill, 6^th IAT  50%                                   Class VIII  

      7.   Recommend approval of the following pupil activity program contracts for the 2009-10 SY:

                     a.   Nicole Driggs, Head Softball                                 Class II       07 years experience

                     b.   Matt Driggs, Assistant Softball                              Class IV     06 years experience

                     c.   Kirsten Rose, JV Softball                                      Class IV     00 years experience

                     d.   Jeff Collins, 8^th Softball                                         Class IV     01 year experience

                     e.   Scott Steinbrunner, Assistant Baseball                   Class IV     06 years experience

                     f.    Matt Shindeldecker, 9^th Baseball                            Class IV     01 year experience

                     g.   Andy Waesch, 8^th Baseball                                    Class IV    02 years experience

h.   Walt Shreffler, Assistant Track                              Class IV    34 years experience

i.    Ralph Stelzer, Assistant Boys Tennis                      Class V     08 years experience

j.    Matt Leugers, Assistant Boys Soccer                     Class IV    01 year experience

k.   Dave Koesters, Assistant Swim                             Class IV    09 years experience

l.    Matt Shindeldecker, Assistant 7^th Football               Class V     01 year experience       

8.       Recommend approval of the following volunteer for the 2009-10 SY:

a.   Kevin Draiss - track

9.       Recommend approval to hire Meta Dreyer, Applied Physiology teacher, Bachelor degree,  0 years experience

10.   Recommend approval to hire Meta Dreyer, Athletic Trainer, Class I, 0 years experience.

11.   Recommend approval of payments to the following personnel for Athletic Camps:

                     Chris Bihn      $400                       Doug Smith       $400

                     Jay Imwalle    $400                      Toma Hainline  $125    

               Resolution:

1.       Recommend approval of the West Data Study proposal and compensation for those participating.

2.   Recommend approval of the job description for the CHS Autumn Theatre Director – Class V.                    

Department:                   Music/Theatre (Director)

Building/Facility:             High School / Education Complex

Reports to:                     Building Principal

Employment status:       Temporary/Part-time 

FLSA Status:                  Exempt

   Description                     Organize and implement rehearsals and production of a high school play/theatre production

 NOTE:  The below lists are not ranked in order of importance

Essential Functions:

·                  Ensure safety of students

·                  Assist students in producing play

·                  Assist students in rehearsing play

·                  Assist students in performing play/direct performance

·                  Coach students in all phases of drama production including acting, scene design, set construction, make-up and costumes

·                  Ensure and maintain student safety and security at all rehearsals and performances

·                  Coordinate all committees to ensure completion of assignments

·                  Coordinate sound system for play

·                  Coordinate music for play

·                  Supervise volunteers

·                  Coordinate publicity for play

·                  Make public contacts with tact and diplomacy

·                  Maintain respect at all times for confidential information

·                  Interact in a positive manner with staff, students and parents

·                  Promote good public relations by personal appearance, attitude and conversation

·                  Attend meetings and in-services as required

·                  Assist committee in selecting play

·                  Assist committee in casting play/supervise auditions

·                  Assist committee in advertising play

·                  Organize all working committees and prepare schedule for rehearsals and committee meetings

·                  Coordinate scheduling with principals

·                  Coordinate production with instrumental and/or vocal music directors

·                  Serve as a role model for students in how to conduct themselves as citizens and responsible, intelligent human beings

·                  Respond to routine questions and requests in an appropriate manner

Other Duties and Responsibilities:

·                  Coordinate financial aspects of play, including ticket sales

·                  Work with newspapers, radio stations, businesses and professional organizations regarding donation of funds and/or services for play

·                  Coordinate fun-raising activities for play

·                  Organize cast party for play

·                  Attend Educational Theater Association conferences

·                  Update drama policy handbook on an annual basis

·                  Deposit all play proceeds with school treasurer and authorize payment of production bills

·                  Interact with superintendent and/or board of education and present information as requested

·                  Perform other duties as assigned by the school principal

Qualifications:

·                  Bachelor's degree (B.A.) or equivalent from a four-year college or university

·                  One to two years related experience

·                  Appropriate State of Ohio certification/license

·                  Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate

Required Knowledge, Skills, and Abilities:

·                  Ability to work effectively with others

·                  Ability to communicate ideas and directives clearly and effectively both orally and in writing

·                  Effective, active listening skills

·                  Organizational and problem-solving skills

·                  Ability to operate equipment and machines for set construction

·                  Knowledge of dramatic fundamentals

·                  Ability to direct a play

·                  Ability to design and build scenery

·                  Knowledge of sound and lighting design

·                  Knowledge of make up and costumes

·                  Basic understanding of computer use and word processing

Equipment Operated:

·                  Computer/printer

·                  Motor vehicle

·                  Various hand tools and machinery

·                  Sound equipment

·                  Lighting equipment

·                  Ladder

Additional Working Conditions:

·                  Occasional exposure to blood, body fluids and tissue

·                  Occasional operation of a vehicle in inclement weather conditions

·                  Frequent interaction among unruly children

·                  Occasional requirement to travel

·                  Frequent evening/weekend/summer work

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent.  The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.

3.   Recommend approval of the job description for the CHS Autumn Theatre Assistant Director – Class VI                                                         

Title:                               CHS Autumn Theatre (Assistant Director)

Department:                   Music/Theatre

Building/Facility:             High School / Education Complex

Reports to:                     Building Principal

Employment status:       Temporary/Part-time

FLSA Status:                  Exempt

Description                     Organize and implement rehearsals and production of a high school play/theatre production

NOTE:  The below lists are not ranked in order of importance

Essential Functions:

·                        Ensure safety of students

·                        Assist students in producing play

·                        Assist students in rehearsing play

·                        Assist students in performing play/direct performance

·                        Coach students in all phases of drama production including acting, scene design, set construction, make-up and costumes

·                        Ensure and maintain student safety and security at all rehearsals and    performances

·                        Coordinate all committees to ensure completion of assignments

·                        Coordinate sound system for play

·                        Coordinate music for play

·                        Supervise volunteers

·                        Coordinate publicity for play

·                        Make public contacts with tact and diplomacy

·                        Maintain respect at all times for confidential information

·                        Interact in a positive manner with staff, students and parents

·                        Promote good public relations by personal appearance, attitude and conversation

·                        Attend meetings and in-services as required

·                        Assist committee in selecting play

·                        Assist committee in casting play/supervise auditions

·                        Assist committee in advertising play

·                        Organize all working committees and prepare schedule for rehearsals and committee meetings

·                        Coordinate scheduling with principals

·                        Coordinate production with instrumental and/or vocal music directors

·                        Serve as a role model for students in how to conduct themselves as citizens and responsible, intelligent human beings

·                        Respond to routine questions and requests in an appropriate manner

Other Duties and Responsibilities:

·                        Coordinate financial aspects of play, including ticket sales

·                         Work with newspapers, radio stations, businesses and professional organizations regarding donation of funds and/or services for play

·                        Coordinate fun-raising activities for play

·                        Organize cast party for play

·                        Attend Educational Theater Association conferences

·                        Update drama policy handbook on an annual basis

·                        Deposit all play proceeds with school treasurer and authorize payment of  production bills

·                        Interact with superintendent and/or board of education and present information as requested

·                        Perform other duties as assigned by the school principal

Qualifications:

·                        Bachelor's degree (B.A.) or equivalent from a four-year college or university

·                        One to two years related experience

·                        Appropriate State of Ohio certification/license

·                        Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate

Required Knowledge, Skills, and Abilities:

·                        Ability to work effectively with others

·                        Ability to communicate ideas and directives clearly and effectively both orally and in writing

·                        Effective, active listening skills

·                        Organizational and problem-solving skills

·                        Ability to operate equipment and machines for set construction

·                        Knowledge of dramatic fundamentals

·                        Ability to direct a play

·                        Ability to design and build scenery

·                        Knowledge of sound and lighting design

·                        Knowledge of make up and costumes

·                        Basic understanding of computer use and word processing

Equipment Operated:

·                        Computer/printer

·                        Motor vehicle

·                        Various hand tools and machinery

·                        Sound equipment

·                        Lighting equipment

·                        Ladder

Additional Working Conditions:

·                        Occasional exposure to blood, body fluids and tissue

·                        Occasional operation of a vehicle in inclement weather conditions

·                        Frequent interaction among unruly children

·                        Occasional requirement to travel

·                        Frequent evening/weekend/summer work

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent.  The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.

               Tri Star

1.       Recommend approval of the following extended service days for Tri Star teachers for the 2009-10 SY:

Lisa Sheppard                              Interactive Media          4 days

Brian Stetler                                 CBI                              7 days

Harry McPheron                          Auto                             11 days

Richard Murray                            Computer Support         13 days

Bonnie Dahlinghaus                      Early childhood              13 days

                     Jim Dorsten                                 Auto                             11 days

                     Lisa Allmandinger                        Graphics                       5 days

                     Jon Clouse                                   CAD                            7 days

                     Dave Borger***                           Construction                  20 days

                     Lynne Ray***                              Business Management   4 days

                     ***approve based on completing documentation for 2008-09 days

               Head Start

                     1.   Head Start monthly report.                                               

                     2.   Recommend approval of payments of additional wages to Head Start staff in conjunction with the recently approved Head Start ARRA grant.

               After discussion of the consensus agenda items and with items being removed, Mr. Gilmore called for the vote. 

               VOTE: Mr. Gilmore: Aye, Mrs. Hoyng: Aye, Mrs. Paulus: Aye, Mrs. Piper: Aye, Mr. Fetters: Aye. Approved.

               Mr. Miller provided the Board with an update on classroom technology improvements and reviewed educational changes as approved in the recently approved State Budget. 

  09-26   EXECUTIVE SESSION – O.R.C. §121.22 (G)

               Mrs. Paulus moved, Mrs. Piper seconded, that the following resolution be adopted:

               WHEREAS, as a public board of education may hold an executive session only after a majority of the quorum of this board determines by a roll call vote to hold such a session and only at a regular or special meeting for the sole purpose of the consideration of any of the following matters:

         (G) (1)  To consider one or more, as applicable, of the items with respect to a public employee or official:

1.       _____Appointment.

2.       _____Employment.

3.       _____Dismissal.

4.       _____Discipline.

5.       _____Promotion.

6.       _____Demotion.

7.       _____Compensation.

8.       _____Investigation of charges/complaints (unless public hearing requested).

               (G)(2)   To consider the purchase of property for the public purposes or for the sale of property at competitive bidding.

               (G)(3)   Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action.

               (G)(4)   Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.

               (G)(5)   Matters required to be kept confidential by federal law or rules or state statutes.

               (G)(6)   Specialized details of security arrangements where disclosure of the matters discussed might reveal information that could be used for the purpose of committing or avoid prosecution for a violation of the law.

               NOW, THEREFORE, BE IT RESOLVED, that the Celina City School District Board of Education, by a majority of the quorum present at this meeting, does hereby declare its intention to hold an executive session on item(G)(4) as listed above.

               And the roll being called on its adoption, the vote resulted as follows:

            Mrs. Hoyng: Aye, Mrs. Paulus: Aye, Mrs. Piper: Aye, Mr. Fetters: Aye, Mr. Gilmore: Aye.

               Thereupon, the President declared the resolution adopted.

               At 6:51 p.m., the Board went into executive session with the following persons present:

               The Board Members, Mr. Miller and Mr. Marbaugh.

               The President declared the meeting back into regular session at 8:06 p.m.         

               With no other business, the meeting was adjourned at 8:06 p.m.

               _____________________________________                   ______________________________

               Board President                                                         Treasurer

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