CELINA CITY BOARD OF EDUCATION BOARD MINUTES MONDAY, JUNE 18, 2018
ED COMPLEX CONFERENCE ROOM 6:00 p.m.

This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated in the agenda.

The Celina City Board of Education met in regular session on June 18, 2018 at 6:00 p.m. in the Ed Complex Conference Room. President Matt Gilmore called the meeting to order and led those in attendance in the Pledge of Allegiance. Mr. Sell, Mr. Gilmore, Mrs. Guingrich and Mrs. Vorhees answered the roll call. Mr. Huber was absent.

18-21	On a motion by Mrs. Vorhess, seconded by Mr. Sell, the Board set the agenda as presented.

VOTE: Mr. Sell: Aye, Mrs. Vorhees: Aye, Mrs. Guingrich: Aye, Mr. Gilmore: Aye. Approved.

RECEPTION OF PUBLIC
1. Steve Stewart/Eric Dwenger, CEA Co-Presidents had nothing to report. 2. Carol Henderson, OAPSE President had nothing to report.

18-22	On a motion by Mrs. Guingrich, seconded by Mrs. Vorhees, approved the presentation of the consensus agenda.

Treasurer’s Report – Mr. Tom Sommer
1. Approve the minutes of the May 21, 2018 regular meeting.
2. Approve the May 2018 Financial Summary Report showing revenues of $2,518,494.58 and expenditures of $3,825,395.54.
3. Approve the Investment Control Report for May 2018. The balance as of May 31, 2018 is $34,274,346.28.
4. Approve the SM-2 for May 2018.
5. Approve the checks written for May 2018 of $3,395,361.03.
6. Approval to appoint the Treasurer of the Celina City School District as the BOE designee to attend the required three hours of public records training on their behalf.
7. Accept a quote for property and liability insurance from the Ohio School Plan, through the Stolly Insurance Agency at a cost of $76,595 for FY 2019.
8. WHEREAS, the Board currently maintains an I.W. Pogue Scholarship Fund (007-9161) that has been used to provide scholarships to District students; and

WHEREAS, the I.W. Pogue Scholarship Fund (007-9161), which has a current balance of Sixty-Two Thousand, One Hundred Ninety-Five dollars and Ninety-One Cents ($62,195.91), earns an insufficient amount of interest for the Board to continue to provide meaningful scholarships to District students; and

WHEREAS, the Board believes it is necessary to transfer the unexpended balance of the I.W. Pogue Scholarship Fund (007-9161) to the Education Foundation Fund (029-9100), in accordance with O.R.C. §5705.16, so as to permit the Board to continue using such funds for scholarship purposes.

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Celina School District, Mercer County, Ohio, with at least two-thirds of its members concurring, that:

Section 1:	The Board hereby declares the necessity of transferring the unexpended balance of the I.W. Pogue Scholarship Fund (007-9161) to the Education Foundation Fund (029-9100), in accordance with O.R.C. §5705.16, so as to permit the Board to continue using such funds for scholarship purposes.

Section 2:	The Board hereby directs the Treasurer to petition the Ohio Tax Commissioner on the Board’s behalf for approval of the transfer of the unexpended balance of the I.W. Pogue Scholarship Fund (007-9161) to the Education Foundation Fund (029-9100), in accordance with O.R.C. §5705.16.

Section 3:	It is found and determined that all formal actions of this Board concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board, and that all deliberations of this Board and any of its committees that resulted in such formal action were in meetings open to the public and in compliance with all legal requirements, including O.R.C. §121.22.

9. Accept the following donations:
$4,139 from the Celina Band Boosters for equipment
$1,000 from the Greater Celina Youth Soccer Club for scholarships $6,000 from Athletic Booster Club for scholarships
10. The Board authorized the following appropriation/budget modifications, supplement appropriations, and transfer to close the financial books for FY 2018.

APPROPRIATION AMENDMENTS: General Fund:
100-Personal Services-Salaries 400-Purchased Services
500-Supplies and Materials Total General Fund

SUPPLEMENTAL APPROPRIATIONS: General Fund:
200-Fringe Benefits
900-Other Uses of Funds Total General Fund

Special Revenue Funds:
Severance Fund (035) District Activity Fund Strategies Grant (499) Head Start Grant (525) LEP Grant
Title II-A Grant Total Special Revenue Funds

Enterprise Funds:
House Construction (011) Adult Education (012)
Total Enterprise Funds

+ 350,000 - 250,000 - 100,000 +	0

+ 445,000 -	45,000 + 400,000

+	1,500 +	7,000 +	1,972 + 150,000 +	1,260 +      15,800 + 177,532

+	55,000 +        1,500 +	62,500

Agency Funds:

Student Activity Fund (200)

Total Supplemental Appropriations

+	59,000

+ 699,032

TRANSFER
$96,000 from the General Fund (001) to the Food Service Fund (006) to cover the year-end deficit balance.

11. The Board approved the Fiscal Year 2019 temporary appropriations to be equal to 100% of the Fiscal Year 2018 appropriations for all accounts which will require the payment of bills from July 1, 2018 until permanent appropriations are approved.

CELINA CITY BOARD OF EDUCATION

Fund Class/Name

General Fund GENERAL
Total General Fund

Appropriation Recap Sheet
Fund	2019 Appropriations-TEMP **Governmental Fund Types**

001                          32,976,990.00 32,976,990.00

Special Revenue
PUBLIC SCHOOL SUPPORT	018 OTHER GRANT	019 TERMINATION BENEFITS – HB426	035 DISTRICT MANAGED ACTIVITY	300 AUXILIARY SERVICES	401 PUBLIC SCHOOL PRESCHOOL	439 DATA COMMUNICATION FUND	451 MISCELLANEOUS STATE GRANT FUND 499 IDEA PART B GRANTS	516 VOC ED: CARL D PERKINS – 1984	524 PROJECT HEAD START	525 LIMITED ENGLISH PROFICIENCY	551 TITLE I DISADVANTAGED CHILDREN	572 IDEA PRESCHOOL – HANDICAPPED	587 IMPROVING TEACHER QUALITY	590 MISC. FEDERAL GRANT FUND	599

Total Special Revenue

116,200.00 23,400.00 219,500.00 462,493.00 135,560.12 54,942.56 13,500.00 1,972.00 646,664.11 110,857.53 1,312,670.00 21,585.15 447,499.30 22,965.33 118,878.63 11,110.68

3,719,798.41

Debt Service
BOND RETIREMENT Total Debt Service

002                            3,542,000.00 3,542,000.00

Capital Projects
PERMANENT IMPROVEMENT BUILDING
CLASSROOM FACILITIES Total Capital Projects

Enterprise
FOOD SERVICE
ROTARY-SPECIAL SERVICES ADULT EDUCATION SPECIAL ENTERPRISE FUND Total Enterprise

003                               400,000.00 004                            6,300,000.00 010                          16,200,000.00 22,900,000.00
**Proprietary Fund Types**

006                            1,564,125.00 011                               316,800.00 012                                 17,700.00 020                                 20,000.00 1,918,625.00

Internal Service SPECIAL TRUST Total Internal Service

Agency Fund DISTRICT AGENCY

007

**Fiduciary Fund Types**

022

51,100.00 51,100.00

495,525.00

STUDENT MANAGED ACTIVITY	200 Total Agency Fund

249,900.00 745,425.00

Total Appropriations – All Fund Types	65,853,938.41

12. Consider approving the transfer of $5,000 from the District Athletic Fund (300-9300) to the Athletics Baseball Turf Fund (300-9314).

Resolutions:
1. Whereas the Celina City Board of Education wishes to advertise and receive bids for the purchase of one school bus.

Therefore, be it resolved the Celina City Board of Education wishes to participate and authorize the Southwestern Ohio Educational Purchasing Council to advertise and receive bids on said Boards’ behalf as per the specifications, submitted for the cooperative purchase of one school bus.

B. Asst. Superintendent’s Report – Dr. Ken Schmiesing Personnel
1. Approval to accept the resignation of Leslie Gudorf, Teacher Assistant with sign language @ Middle School, effective at the end of the 2017-18 school year.
2. Approval of a change of contract for Mona Sams, Cafeteria Manager @ Elementary School, requesting 1.5 deduct days for not fulfilling contracted day.
3. Approval of a change of contract for Lisa Burgoon, Cafeteria Worker, requesting ¼ deduct day on May 22, 2018.

Resolutions:
1. Recommend the Board accept the lowest and best bid from McKirnan Brothers for milk for the 2018-2019 school year.

C. Superintendent’s Report – Dr. Ken Schmiesing Personnel
1. Approve to accept the resignation of Stacey Stetler, Second Grade Teacher @ Primary School, effective at the end of the 2017-18 School Year.
2. Approve to accept the resignation due to retirement of Elizabeth Frierott, School Psychologist, effective July 1, 2018, after 18 years of service in Celina School District.
3. Approval of a one year contract for Laura Simons, Second Grade Teacher @ Primary School, BS 7 years exp.
4. Approval of a one year contract for Shelby Kohler, Second Grade Teacher @ Primary School, BS 0 years exp.
5. Approval of a one year contract for Renae Meyer, Sixth Grade Teacher @ Intermediate School, BS 0 years exp.
6. Approve the job share request from Steve Stewart, Intervention Teacher/Job Coach @ High School from 1.0 FTE to .66 FTE.
7. Approve a change of contract for Barbara Germann, Title I Teacher @ Primary School, requests 1 deduct day for August 20, 2018.
8. Approval of the following personnel for 2018-19 summer school positions, as needed: Tracey Brockman	Lisa Bye	Carrie Cubberley
Katherine Dirksen	Kirsten Fuelling	Lynne Fuelling Beth Heiby	Jenna Hodge
9. Approve the following personnel to teach Extended School Year (ESY) services for our identified students:
Rachel Eichenauer
10. Approval of the following personnel for supplemental contracts for the 2018-19 SY (pending proper certification):
Paige Bader, Head Swim	Cl III	3 yrs. exp.

11. Approval of the following personnel for Pupil Activity Program contracts for the 2018-19 school year: (pending proper certification)
Cenzie Rushton, Head Girls Varsity Basketball	Cl I	3 yrs. exp. Dave Koesters, Asst. Swim	Cl IV	16 yrs. exp. Brian Cox, Asst. Girls Soccer	Cl IV	0 yrs. exp. Erika German, JV Girls Soccer	Cl IV	0 yrs. exp.
12. Recommend approval of the following volunteers for the 2018-19 school year: Kyle Bruce – Asst. HS Cheer
13. Recommend approval of a stipend payment per the Master Agreement for the following teachers who have completed the requirements for the Resident Educator Program for the 2017-18 school year

Resident Educators - $200.00 for Alternate Mentors Wendy Gabes	Ann Geier (2 stipends) Kathy Higgins	Amy Spriggs
Erin Weigel	Robin Weininger

$1000 for Mentors for 1st Year Resident Educators Karen Ashbaugh	Drew Braun
Cindy Jolliff	Sue Stachler (2 stipends)

Katie Gudorf Steve Stewart

Lisa Bye

$500 for Mentors for 2nd Year Resident Educators Renee Kramer	Dave Mauer

$250 for Mentors for 3rd and 4th Year Resident Educators Jason Andrew	Karen Ashbaugh
Aaron Bowsher (2 stipends)	Lisa Bye
Joan Luttmer	Wendy Mitchell-Payne Terry Westgerdes	Kim Wilges

Mary Blair Betsy Crites Amanda Moore

Resolution
1. Approval of the 2018-19 Middle School and High School Athletic Forms 2. Approval of the 2018-19 Primary School Student/Parent Handbook
3. Approval of the 2018-19 Elementary School Student/Parent Handbook 4. Approval of the 2018-19 Intermediate School Student/Parent Handbook 5. Approval of the 2018-19 Middle School Student/Parent Handbook
6. Approval of the 2018-19 High School Student/Parent Handbook 7. Approval of fees for the 2018-19 school year.
K - 4 = $75.00 5 - 6 = $65.00 7 = $72.00 ** 8 = $77.00 **
** Band Students add $10.00 and Choir Students add $10.00 Head Start
1. Head Start Report

Tri Star
1. Approval to purchase Lot #13 and Lot #14 on Lake Acres from Mario and Racquel Colonbong for $19,000 each for future Tri Star Construction home projects.

After discussion of the consensus agenda and with no items being requested to be removed, Mr. Gilmore called for the vote.

VOTE: Mr. Sell: Aye, Mrs. Vorhees: Aye, Mrs. Guingrich: Aye, Mr.Gilmore: Aye. Approved.

OTHER BUSINESS BY BOARD/ADMINISTRATION
18-23	On a motion by Mrs. Guingrich, seconded by Mrs. Vorhees, to recommend approval of a stipend payment per the Master Agreement for the following teachers who have completed the requirements for the Resident Educator Program for the 2017-18 school year
$500 for Mentors for 2nd Year Resident Educators Erika Draiss
$250 for Mentors for 3rd and 4th Year Resident Educators Erika Draiss

VOTE: Mr. Sell: Abstain, Mrs. Vorhees: Aye, Mrs. Guingrich: Aye, Mr. Gilmore: Aye. Approved. Motion passed 3-0

18-24	On a motion by Mr. Gilmore, seconded by Mr. Sell to accept the highest bid of $248,500 from Craig and Allison Bruns for the property owned by the Board and offered for sale at public auction.

Whereas the Celina City Board of Education held a public auction on June 7, 2018 for the sale of property owned by the Board; and

Whereas, the Board did receive one qualifying bid for said property,

Therefore, be it resolved the Celina City Board of Education accepts the high bid for the sale of said property from Craig and Allison Bruns in the amount of two hundred and forty-eight thousand, five hundred dollars ($248,500).

VOTE: Mr. Sell: Aye, Mrs. Vorhees: Aye, Mrs. Guingrich: Aye, Mr. Gilmore: Aye. Approved.

Mr. Gilmore addressed the Board members in attendance to ensure that each member had sufficient time to review the documents provided by the referee concerning the termination proceedings. Hearing no concerns, Mr. Gilmore asked for a motion to approve the referee’s recommendation and termination of teaching contract.

18-25	On a motion by Mrs. Guingrich, seconded by Mr. Gilmore to accept the referee’s recommendation and termination of teaching contract.

VOTE: Mr. Sell: Aye, Mrs. Vorhees: Aye, Mrs. Guingrich: Aye, Mr. Gilmore: Aye. Approved.

INFORMATIONAL ITEMS
The Board set a Special meeting for June 27, 2018 at 1:00 PM to be held in the Conference Room at the Education Complex. The purpose is to take care of personnel issues.

With no other business, Mr. Gilmore adjourned the meeting at 6:25p.m.

____________________________________ Board President

____________________________ Treasurer