CELINA CITY BOARD OF EDUCATION BOARD MINUTES
MONDAY, NOVEMBER 18, 2019 HIGH SCHOOL LECTURE HALL 6:00 p.m.

This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated in the agenda.

The Celina City Board of Education met in regular session on November 18, 2019 at 6:00 p.m. in the High School Lecture Hall. Carl Huber called the meeting to order and led those in attendance in the Pledge of Allegiance. Mr. Sell, Mr. Gilmore, Mrs. Guingrich, Mr. Huber and Mrs. Vorhees answered the roll call.

19-51	On a motion by Mr. Gilmore, seconded by Mrs. Guingrich, the Board set the agenda as presented.

VOTE: Mr. Sell: Aye, Mrs. Vorhees: Aye, Mr. Gilmore: Aye, Mr. Huber: Aye. Mrs. Guingrich: Aye. Approved

RECEPTION OF PUBLIC

1. Tri Star – Tim Buschur updated on the Tri Star building project and the near completion of their punch list.
2. Carol Henderson, OAPSE President, not present.
3. Steve Stewart/Eric Dwenger, Co-CEA Presidents, thanked the BOE and congratulated the Board members who were re-elected to new terms.
4. Presentation of thanks to Phil Metz, Tracey Dammeyer, Vaughn Ray, Carrie Cubberley and Renee Kramer for their hard work on securing the Innovative Strategies for Developing College Career Readiness for Students with Disabilities grant.

19-52	On a motion by Mr. Sell, seconded by Mr. Gilmore, approved the presentation of the consensus agenda.

A. Treasurer’s Report – Mr. Tom Sommer
1. Approve the minutes of the October 21, 2019 regular meeting
2. Approve the Financial Summary Report for the month of October showing revenues of $4,010,964.03 and expenditures of $3,848,568.88
3. Approve the Investment Control Report as of October 31, 2019, with an ending balance of $14,674,272.40
4. Approve the October 2019 SM-2.
5. Approve checks written in October 2019 for $3,550,442.02
6. Approve a Resolution determining to proceed with a bond issue and tax levy for purposes of an OFCC building project.

WHEREAS, this Board of Education by resolution duly adopted on October 21, 2019 determined: (1) the necessity of issuing bonds in the amount of $69,246,475, for the purpose of paying the School District’s portion of the basic project cost under the State of Ohio’s Classroom Facilities Assistance Program and locally funded initiatives not exceeding one-half of the School District’s portion of the basic project cost (including Celina Intermediate School renovation and addition for grades PK-6; construction of a new 7-12 school building, and the abatement and demolition of the Celina Primary School, Elementary School, Middle School, High School and Education Complex), including technology and site improvements, together with equipment, furnishings, landscaping and all necessary appurtenances thereto; and the necessity of levying an annual direct tax on all the taxable property in this School District, outside of the ten-mill limitation to pay the interest on and to retire said bonds and provided that the question of issuing said bonds and of levying said direct tax shall be submitted to the electors of said School District at the election to be held on March 17, 2020, and (2) the necessity of levying an additional tax levy for the purpose of paying the cost of maintaining or upgrading the classroom facilities included in the project at the rate of one-half

(0.50) mill for each one dollar of valuation, commencing in 2020, first due in calendar year 2021, for a period of twenty-three (23) years; and

WHEREAS, the Treasurer of this Board of Education has certified that the maximum maturity of said bonds is thirty-eight (38) years; and

WHEREAS, the Mercer County Auditor has certified the total tax valuation of the School District, the estimated millage required for debt charges on the bonds and has estimated the annual property tax revenue to be produced annually by the proposed maintenance levy; and

WHEREAS, the Mercer County Auditor has certified that the estimated average annual levy throughout the life of said bonds which will be required to pay the interest on and retire said bonds, is seven and four-tenths (7.4) mills, for each one dollar ($1.00) valuation which amounts to seventy-four cents ($0.74) for each one hundred dollars ($100.00) of valuation; and

WHEREAS, this Board by resolution duly adopted intends to submit to the electors of the School District at the election to be held on March 17, 2020, the question of an additional levy of taxes for twenty-three (23) years for maintaining or upgrading classroom facilities of the School District.

WHEREAS, the question of issuing bonds of the School District shall be combined in a single proposal with the question of such tax levy for maintenance as authorized by Section 3318.056 of the Ohio Revised Code (the "Authorizing Legislation").

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Celina City School District (hereinafter called the "Board of Education"), County of Mercer, Ohio:

SECTION 1. That the amount of taxes that can be raised within the ten-mill limitation will be insufficient to provide an adequate amount for the present and future requirements of the School District.

SECTION 2. That it is necessary to issue general obligation bonds of the School District for the purpose of paying the School District’s portion of the basic project cost under the State of Ohio’s Classroom Facilities Assistance Program and locally funded initiatives not exceeding one-half of the School District’s portion of the basic project cost (including Celina Intermediate School renovation and addition for grades PK-6; construction of a new 7-12 school building, and the abatement and demolition of the Celina Primary School, Elementary School, Middle School, High School and Education Complex), including technology and site improvements, together with equipment, furnishings, landscaping and all necessary appurtenances thereto, and to levy an additional tax in excess of the ten-mill limitation to pay debt charges on the bonds and any anticipatory securities, to be first levied in 2020, first due in calendar year 2021.

SECTION 3. That is necessary for twenty-three (23) years to levy additional taxes in excess of the ten-mill limitation to pay for the cost of maintaining or upgrading the classroom facilities included in the project.

SECTION 4.	That the question of the bonds and taxes shall be submitted to the electors of the School District at the election to be held on March 17, 2020, which shall not be earlier than ninety (90) days after certification of this resolution to the Mercer County Board of Elections.

SECTION 5. That it is hereby determined necessary to proceed with the issuance of bonds of this Board of Education in the amount of $69,246,475, for the purpose stated herein, and to levy an annual direct tax on all the taxable property in said School District outside of the limitation imposed by Section 2 of Article XII of the Constitution of the State of Ohio to pay debt charges on the bonds and any anticipatory securities, and that the question of issuing said bonds and of levying said direct tax shall be submitted to the electors of said School District at the election to be held on March 17, 2020, under authority of the Authorizing Legislation.

SECTION 6. That the Treasurer of this Board of Education be and is hereby directed to certify to the Board of Elections a true and correct copy of the resolution of this Board of Education determining the necessity of said bonds, said direct taxes and said election and a true and correct copy of this resolution, together with the amount of the average tax levy, expressed in dollars and cents for each one hundred dollars ($100.00) of valuation as well as in mills for each one dollar ($1.00) of valuation, and the amount of revenue that would be generated by the one-half mill maintenance levy, both as estimated by the Mercer County Auditor, and the maximum number of years required

to retire said bonds and to notify said Board of Elections to cause notice of such election to be given as required by law.

SECTION 7. That it is hereby determined necessary to proceed with a levy of taxes as specified in the Authorizing Legislation at a rate of one-half (0.50) mill for each one dollar of valuation for project maintenance, for twenty-three (23) years, to be first levied in 2020, collection year 2021, and that the question of issuing bonds of the School District shall be combined in a single proposal, with the question of such maintenance tax levy.

SECTION 8. That the form of ballot upon which the questions of issuing said bonds and of levying said direct tax and the maintenance direct tax shall be submitted to the electors substantially as follows:

PROPOSED BOND ISSUE AND TAX LEVY

Majority Affirmative Vote is Necessary for Passage

Shall the Celina City School District be authorized to do the following:

(1)	Issue bonds for the purpose of paying the School District’s portion of the basic project cost under the State of Ohio’s Classroom Facilities Assistance Program and locally funded initiatives not exceeding one-half of the School District’s portion of the basic project cost (including Celina Intermediate School renovation and addition for grades PK-6; construction of a new 7-12 school building, and the abatement and demolition of the Celina Primary School, Elementary School, Middle School, High School and Education Complex), including technology and site improvements, together with equipment, furnishings, landscaping and all necessary appurtenances thereto, in the principal amount of $69,246,475 to be repaid annually over a maximum period of thirty-eight (38) years, and levy a property tax outside the ten mill limitation, estimated by the County Auditor to average over the bond repayment period seven and four-tenths (7.4) mills for each one dollar of tax valuation, which amounts to seventy-four cents ($0.74) for each one hundred dollars ($100.00) of tax valuation, to pay the annual debt charges on the bonds, and to pay debt charges on any notes issued in anticipation of those bonds?

(2)	Levy an additional property tax to pay the cost of maintaining or upgrading the classroom facilities included in the project at a rate not exceeding one-half (0.50) mill for each one dollar of valuation which amounts to five cents ($0.05) for each one hundred dollars of valuation, commencing in 2020, first due in calendar year 2021, for twenty-three (23) years?

	
FOR THE BOND ISSUE AND LEVY

AGAINST THE BOND ISSUE AND LEVY

SECTION 9. That it is found and determined that all formal actions of this Board of Education concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code.

7. Approve the District’s Five Year Forecast to be submitted to the Ohio Department of Education.
8. Approve the activity budgets for the 2019-2020 school year.
9. Approve the purchase of a 2021 International, 60 passenger school bus from Rush Bus Centers at the Southwestern Ohio EPC price of $86,139.00 for Head Start.
10. Approve the purchase of a 2020 van for Special Education from Beau Townsend Ford at the Southwestern EPC price of $50,750.00.

11. Accept the following donations:
$ 500 from the Women of the Moose for the school lunch program.
$3,670 from the Mercer County Civic Foundation for the Gifted Chicago Trip. $1,519.52 from the Mercer Co. Civic Foundation for the Toy Drive.
$ 804.98 from the Mercer Co. Civic Foundation for the TEAMS Competition.

B. Assistant Superintendent’s Report – Dr. Ken Schmiesing Personnel
1. Recommend approval of the following substitutes for the 2019-20 school year: Randy Donovan	Ashley Post
2. Approve a change of contract for Mary Jo Alig, Teacher Assistant @ High School, requesting 3 deduct days for December 12, 13 and 16, 2019.
3. Approve a 60-day probationary contract for Laura Zizelman, Teacher Assistant @ High School, Step 0 / 187 days / 6.75 hours, effective 11/4/19.
4. Approve a 60-day probationary contract for Victoria Johnson Teacher Assistant @ High School, Step 0 / 187 days / 6.75 hours, effective 11/4/19.
5. Approve to rescind one deduct day on November 5, 2019 for Lisa Burgoon.
6. Approval to hire Dana Sheets, Cafeteria Worker @ High School, Step 0 / 186 days / 3 hours, effective 8/21/19, completed probationary period.
7. Approval to hire Linda Fourman, Cafeteria Worker @ Elementary School, Step 0 / 186 days / 2 hours, effective 8/21/19, completed probationary period.
8. Approval to hire Shirley Amspaugh, Preschool Bus Aide @ Bus Garage, Step 0 / 144 days / 5.5 hours, effective 8/21/19, completed probationary period.
9. Approval to hire Denise Smith, CCS Bus Driver, full route / 187 days, effective 8/21/19, completed probationary period.
10. Approval to hire Tracy Brewer, Teacher @ Head Start, $18.97 per hour / 188 days / 8 hours, effective 8/15/19, completed probationary period.
11. Approval to hire Debbie Hurles, Teacher Assistant @ Head Start, $14.77 per hour / 186 days / 8 hours, effective 8/14/19, completed probationary period.
12. Approval to hire Rosita Edejer, Teacher Assistant @ Head Start, $14.77 per hour / 186 days / 8 hours, effective 8/27/19, completed probationary period.
13. Approval to hire Cynarra Yaney, Teacher Assistant @ Head Start, $14.77 per hour / 180 days / 6 hours, effective 8/19/19, completed probationary period.
14. Approve a 60-day probationary contract for Angela Barhorst, Teacher Assistant @ Head Start, 186 days / 8 hours / $14.77 per hour, effective December 9, 2019 (pending background check).

C. Superintendent’s Report – Dr. Ken Schmiesing Personnel
1. Recommend approval of the following substitutes for the 2019-20 school year: Viki Shaffer	Judith Sherrill	Mark Sierra
2. Approve a change of contract for Andy Mikesell, Dean of Students @ Middle School, requesting 1 deduct day for November 27, 2019.
3. Approve a change of contract for Dawn Adams, EL Teacher, requesting 2 deduct days for January 28 and 29, 2020.
4. Approve a change of contract for Rebecca Posada, Kindergarten Teacher @ Primary School, requesting 3 deduct days for March 4, 5 and 6, 2020.
5. Approve the following volunteer for the 2019-20 school year (pending certification): Natalie Drumm – basketball
6. Approve Connie Steinbrunner as a 2019-20 Athletic Worker, as needed.

Resolution
1. Approval of two 6th grade Glen Helen overnight trips on April 28 – May 1, 2020 and May 5 – May 8, 2020.

Tri Star
1. Approval of the building contract rental rates for the Tri Star rooms.

Head Start
1. Head Start report.

After discussion of the consensus agenda and with no items being requested to be removed, Mr. Huber called for the vote.

VOTE: Mr. Sell: Aye, Mrs. Vorhees: Aye, Mr. Gilmore: Aye, Mr. Huber: Aye. Mrs. Guingrich: Aye. Approved.

SECOND READING: Board Policies and Guidelines Administration
1310	Employment of the Treasurer
1340	Non-Reemployment of the Treasurer 1615	Use of Tobacco by Administrators 1662	Anti-Harassment

Program
2431	Interscholastic Athletics
2450	Adult and Community Education

Professional Staff
3215	Use of Tobacco by Professional Staff 3362	Anti-Harassment

Classified
4215	Use of Tobacco by Classified Staff 4362	Anti-Harassment

Students
5113.02 School Choice Options 5200	Attendance
5350	Student Mental Health and Suicide Prevention 5512	Use of Tobacco
5517       Anti-Harassment 5517.02 Sexual Violence

Property
7300	Disposition of Real Property/Personal Property 7434	Use of Tobacco on School Premises
7440.03 Small Unmanned Aircraft Systems 7540	Technology
7540.04 Staff Technology Acceptable Use and Safety 7544	Use of Social Media

Operations
8400	School Safety
8462	Student Abuse and Neglect 8500	Food Services

EXECUTIVE SESSION – O.R.C. §121.22(G)

19-53	On a motion by Mr. Gilmore, seconded by Mrs. Vorhees, that the following resolution be adopted:

WHEREAS, as a public board of education may hold an executive session only after a majority of the quorum of this board determines by a roll call vote to hold such a session and only at a regular or special meeting for the sole purpose of the consideration of any of the following matters:

(G)(1) To consider one of more, as applicable, of the check marked items with respect to a public employee or official:

1.	Appointment. 2.  √ Employment. 3.	Dismissal.
4.	Discipline. 5.	Promotion. 6.	Demotion.
7.	Compensation.
8. 	Investigation of charges/complaints (unless public hearing requested).

(G)(2) To consider the purchase of property for the public purposes or for the sale of property at competitive bidding.

(G)(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action.

(G)(4) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.

(G)(5) Matters required to be kept confidential by federal law or rules or state statutes.

(G)(6) Specialized details of security arrangements where disclosure of the matters discussed might reveal information that could be used for the purpose of committing or avoid prosecution for a violation of the law.

NOW, THEREFORE, BE IT RESOLVED, that the Celina City School District Board of Education, by a majority of the quorum present at this meeting, does hereby declare its intention to hold an executive session on item(s) listed above.

And the roll being called on its adoption, the vote resulted as follows:

VOTE: Mr. Sell: Aye, Mrs. Vorhees: Aye, Mr. Gilmore: Aye, Mr. Huber: Aye, Mrs. Guingrich: Aye. Approved.

Thereupon, the President declared the resolution adopted.

At 6:25 p.m., the Board went into executive session with the following persons present: The Board Members, Dr. Schmiesing, Mr. Sommer

The President declared the meeting back into regular session at 7:07 p.m.

With no other business, Mr. Huber adjourned the meeting at 7:07 p.m.

__________________________________ Board President

____________________________ Treasurer