CELINA CITY BOARD OF EDUCATION BOARD MINUTES OCTOBER 21, 2019
HIGH SCHOOL LECTURE HALL 6:00 p.m.

This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated in the agenda.

The Celina City Board of Education met in regular session on October 21, 2019 at 6:00 p.m. in the High School Lecture Hall. Carl Huber called the meeting to order and led those in attendance in the Pledge of Allegiance. Mr. Sell, Mr. Gilmore, Mr. Huber and Mrs. Vorhees answered the roll call. Mrs. Guingrich was absent.

19-48	On a motion by Mr. Sell, seconded by Mr. Gilmore, the Board set the agenda as presented.

VOTE: Mr. Sell: Aye, Mrs. Vorhees: Aye, Mr. Gilmore: Aye, Mr. Huber: Aye. Approved

RECEPTION OF PUBLIC
A. Celina Primary School Presentation – Second Grade Lego League B. Carol Henderson, OAPSE President, not present.

19-49	On a motion by Mr. Gilmore, seconded by Mrs. Vorhees, approved the presentation of the consensus agenda.

A.	Treasurer’s Report – Mr. Tom Sommer
1. Approve the minutes of the September 16, 2019 regular meeting and October 7, 2019 Special Board Meeting.
2. Approve the Financial Summary Report for the month of September showing revenues of $1,482,332.92 and expenditures of $4,830,928.05.
3. Approve investments control report for September 30, 2019, with a balance of $14,511,877.25
4. Approve the September 2019 SM-2 report
5. Approve checks written in September 2019 of $4,537,389.37
6. Resolution Requesting the Fiscal Officer to Certify Maximum Maturity of Bond

WHEREAS, this Board of Education contemplates the issuance of bonds in the sum of $69,246,475 to pay the School District’s portion of the basic project cost under the State of Ohio Classroom Facilities Assistance Program and locally funded initiatives not exceeding one-half of the School District’s portion of the basic project cost (including Celina Intermediate School renovation and addition for grades PK-6; construction of a new 7-12 school building, and the abatement and demolition of the Celina Primary School, Elementary School, Middle School, High School and Education Complex), including technology and site improvements, together with equipment, furnishings, landscaping and all necessary appurtenances.

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Celina City School District (hereinafter called the “Board of Education”), County of Mercer, Ohio:

SECTION 1. That the Treasurer of this Board of Education, as fiscal officer thereof, is hereby requested to certify to this Board of Education the estimated life of the improvements, assets and/or property to be made and/or acquired with the proceeds of the sale of the bonds referred to in the Preambles hereof and the maximum maturity of said bonds as provided in Section 133.20 of the Ohio Revised Code.

SECTION 2. That it is found and determined that all formal actions of this Board of Education concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board of Education, and that all deliberations of this Board of Education and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code.

7. Resolution declaring the necessity of a bond issue and tax levy, certifying the same to the County Auditor and Board of Elections, and submitting the question to the electors of the School District

WHEREAS, this School District intends to participate in the Ohio School Facilities Commission’s Classroom Facilities Assistance Program (the "Program"); and

WHEREAS, this Board of Education (hereinafter called "Board of Education") of the School District has qualified as a lapsed district to receive assistance from the State of Ohio, under Section 3318.01 to Section 3318.20, inclusive, of the Ohio Revised Code (the "Classroom Facilities Act") by virtue of the Program; and

WHEREAS, the Ohio School Facilities Commission (the "Commission") has determined (and such determination shall be approved by the Controlling Board) the amount of the State’s portion of the cost of such classroom facilities (the "Project"); and

WHEREAS, the provisions of the Program require, in order for the School District to be eligible for State assistance, that the School District pay for its portion of the basic project cost ("Basic Project Cost") as determined pursuant to Section 3318.032 of the Ohio Revised Code; and

WHEREAS, it is necessary for this Board of Education to issue approximately $69,246,475 of bonds (the "Bonds"), which is an amount not less than the School District’s portion of basic project costs and the cost of other improvements to school facilities, consisting of locally funded initiatives for the Project; and

WHEREAS, this Board of Education proposes to submit to the electors of the entire territory of this School District at the election to be held on the 17th day of March, 2020, the question of issuing bonds of this Board of Education in the amount of $69,246,475 for the purpose of paying the School District’s portion of the basic project cost under the State of Ohio’s Classroom Facilities Assistance Program and locally funded initiatives not exceeding one-half of the School District’s portion of the basic project cost (including Celina Intermediate School renovation and addition for grades PK-6; construction of a new 7-12 school building, and the abatement and demolition of the Celina Primary School, Elementary School, Middle School, High School and Education Complex), including technology and site improvements, together with equipment, furnishings, landscaping and all necessary appurtenances thereto; and the question of levying an annual direct tax on all of the taxable property in this School District outside of the ten-mill limitation to pay the interest on and to retire said bonds, under authority of Section 133.18 of the Ohio Revised Code; and

WHEREAS, this Board of Education has received conditional approval of the Commission for participation in the Program; and

WHEREAS, this School District desires to proceed with the Project; and construction of the additional improvements, to protect the health and safety of its students; and

WHEREAS, it is unable, by issuing bonds in an amount equal to the School District’s portion of Basic Project Cost, to provide adequate classroom facilities without assistance from the State, and in order to qualify for such State assistance, it is necessary to levy taxes outside the limitation imposed by Section 2 of Article XII, Ohio Constitution to pay the interest on and to retire Bonds to pay the School District’s portion of basic project cost and the cost of other improvements to school facilities, consisting of locally funded initiatives for the Project, and to provide an additional one-half mill maintenance levy for the purpose of maintaining or upgrading the classroom facilities included in the Project, under the State of Ohio Classroom Facilities Assistance Program, and that the question of such Bond issue and tax levies shall be submitted to the electors of the entire territory of the Celina City School District at the election to be held March 17, 2020; and

WHEREAS, pursuant to the provisions of Section 3318.05 and 3318.06, it is necessary that the rate which is necessary to be levied for an additional tax apart from the tax needed to pay debt service on the Bonds shall be not less than one-half mill for each one dollar of valuation and that such tax shall be levied for a period of twenty-three (23) years; and

WHEREAS, the questions of issuing the Bonds and levying a tax for maintenance as required by the Program shall be combined as one ballot issue pursuant to and as authorized by Section 3318.056 of the Ohio Revised Code; and

WHEREAS, this Board of Education desires to adopt a resolution declaring the necessity of said Bond issue, said direct taxes and said election; and

WHEREAS, the Treasurer of this Board of Education has certified the maximum maturity of the Bonds to be thirty-eight (38) years.

NOW THEREFORE, BE IT RESOLVED by the Board of Education of the Celina City School District, County of Mercer, Ohio:

SECTION 1. That it is necessary to issue Bonds of this Board of Education in the principal amount of $69,246,475 for the purpose described in the Preambles hereof. Said amount shall be spent in compliance with Ohio Revised Code Section 133.06 (I). Said Bonds shall be dated approximately June 1, 2020, shall bear interest at the rate now estimated at four percent (4%) per annum, and shall mature in substantially equal annual or semiannual installments over a period not exceeding thirty-eight (38) years after their issuance.

SECTION 2. That it is necessary that there shall be annually levied on all of the taxable property of the entire territory of this School District, a direct tax outside the limitation imposed by Section 2 of Article XII of the Constitution of the State of Ohio to pay the interest on and to retire said Bonds. Said tax shall be first levied in tax year 2020 and first collected in calendar year 2021.

SECTION 3. That the question of issuing said Bonds and of levying said direct tax shall be submitted to the electors of the entire territory of this School District at the election to be held on the 17th day of March, 2020, pursuant to Section 133.18 of the Ohio Revised Code.

SECTION 4. That the question of an additional levy of taxes, apart from the tax needed to pay debt service on the Bonds, for a period of twenty-three (23) years to benefit the Celina City School District, the proceeds of which shall be used to pay the cost of maintaining or upgrading the classroom facilities included in the Project, at the rate of one-half mill for each one dollar valuation, for a period of twenty-three (23) years, shall also be submitted to the electors of the entire territory of this School District as hereinafter provided. Said tax shall also be first levied in tax year 2020 and first collected in calendar year 2021. The question of issuing Bonds shall be combined in a single proposal with the question of such tax levy pursuant to Section 3318.056 of the Ohio Revised Code.

SECTION 5. That the Treasurer of this Board of Education be and is hereby directed to certify a copy of this resolution to the Mercer County Auditor for the determination of total current assessed value and calculation of the average annual levy that will be required to pay the interest on and retire said Bonds and the dollar amount of revenue generated by the one-half mill maintenance levy pursuant to Section 5705.03 of the Ohio Revised Code.

SECTION 6. That it is found and determined that all formal actions of this Board of Education concerning and relating to the adoption of this resolution were adopted in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code.

8. Approve the activity budgets for the 2019-2020 school year. 9. Acceptance of the following donations:
$600 from Asset Allocation – Celina High School Autumn Theatre Cinch sacks from Visions valued at $775
$535 from Mercer County Civic Foundation for Mock Trial Team
$1,250 from the Mercer County Facial Hair Club to be used for the school lunch program.
10. Acknowledge the receipt of $17,454.11 as a beneficiary of Jerry L Andrew.

B. Assistant Superintendent’s Report – Dr. Ken Schmiesing Personnel
1. Recommend approval of the following substitutes for the 2019-20 school year: Cindy Bennett	Erin Bradford	Victoria Johnson Barbara Robbins	Ingrid Smith
2. Approval to accept the resignation due to retirement of Carolyn Sue Giesige on November 30, 2019, after 27 years of service.
3. Approval to accept the resignation due to retirement of Mary Wolters, Adm. Technology Assistant on January 1, 2020 after 33½ years of service.
3. Approval to accept the resignation of Jeanette Tindall, Bus Aide with Celina City Schools, effective September 27, 2019.
4. Approval of a 60-day probationary contract for Kent Wicker, Cafeteria Worker @ Middle School, Step 0 / 186 days / 2 hours, effective 9/25/2019.
5. Approval of a 60-day probationary contract for Melinda Hunter, Custodian @ Primary School, Step 0 / 260 days / 8 hours, effective 10/4/19.
6. Approval of a 60-day probationary contract for Randy Kramer, Maintenance, Step 6 / 260 days / 4 hours, effective 10/14/19.

7. Approval of a 60-day probationary contract for Randy Kramer, Assistant Bus Mechanic, Step 10 / 260 days / 4 hours, effective 10/14/19.
8. Approval of a 60-day probationary contract for Amy Helman, Head Start Bus Driver, $13.95 per hour / 139 days / 6 hours, effective 10/22/19.
9. Approval of a 60-day probationary contract for Joy Conner, Head Start Bus Aide, $10.45 per hour / 173 days / 3 hours, effective 10/22/19.
10. Approval of a change of contract for Cynarra Yaney, Head Start Teacher Assistant (Floater) from $14.77 per hours / 180 days / 8 hours to 6 hours (error on job posting).
11. Approval of a change of contract for Kirsten Fuelling from Head Start Teacher Assistant, 186 days / 8 hours to Head Start Teacher, $18.97 per hour / 177 days / 8 hours, effective 8/12/19, completed probationary period.
12. Approval of a change of contract for Rita Bigelow from Head Start Bus Driver, $13.95 per hour / 139 days / 6 hours to Celina City Schools Bus Driver, full route, effective 8/21/19, completed probationary period.
13. Approval of a change of contract for Nick Fleck from Head Start Bus Aide (RIF’d position), $10.45 per hour / 139 days / 2 hours to Head Start Bus Driver, $13.95 per hour / 173 days / 4 hours, completed probationary period.
14. Approval to hire Clair Jarvis, Family Advocate @ Head Start, $14.77 per hour / 222 days / 8 hours, effective 6/18/19, completed probationary period.
15. Approval to hire Roma Langinbelik, Teacher Assistant (EL Family Liaison) @ High School, Step 0 / 187 days / 6.75 hours, effective 4/3/19, completed probationary period.
16. Approval to hire Mackenzie Welker, Teacher @ Head Start, $18.97 per hour / 188 days / 8 hours, effective 3/19/19, completed probationary period.
17. Approval of a change of contract for Rebecca Gast, requesting three (3) deduct days on October 31, 2019, November 1 and 4, 2019.
18. Approval of a change of contract for Kimberly Cron, requesting one (1) deduct day on October 3, 2019.
19. Approval of a change of contract for Janet Adams, requesting one (1) deduct day on August 30, 2019.
20. Approval of a change of contract for Pam Nagy, requesting two and one-half (2.5) deduct days for October 22nd (.5 day), October 23rd and 24th, 2019.
21. Approval of a change of contract for Linda Seals, requesting three (3) deduct days for October 17, 18 and 21, 2019.

Resolution
1. Recommend approval of the resolution between the Celina City Board of Education and the Ohio Association of Public School Employees Local #457 which provides for a reduction in the number of classified employees in the School District.

C. Superintendent’s Report – Dr. Ken Schmiesing Personnel
1. Recommend approval of the following certified substitutes for the 2019-2020 SY: Nivine Albayyari	Steve Alig	Kylee Bader
Hans Barlach	Alexander Bilen	Jessica Braun James Brazen	Kevin Draiss	Colton Eby Yvette Fuelling	Rosann Garwood	Nathan Higgins Donald Holtvoight	Thomas Howell	Cory Krick
Scott Reynolds	Hope Ruhenkamp	Sage Schmitmeyer Emily Stewart	Nathaniel Stoner	Jenna Werling Christopher Westrick	James Williams
2. Approval of a change of contract for Allison Darras, Sixth Grade Teacher, requesting one (1) deduct day for December 20, 2019.
3. Approval of a change of contract for Gwen Gaerke, First Grade Teacher, requesting one (1) deduct day for April 9, 2020.
4. Approval of a change of contract for Ashley Luth, Kindergarten Teacher, requesting three (3) deduct days for March 4, 5, and 6, 2020.
5. Approval of a change of contract for Nikki Etzler, Middle School Teacher, requesting one (1) deduct day for December 20, 2019.
6. Approval of the following personnel for supplemental contracts for the 2019-20 SY (pending proper certification):
Ryan Jenkins, Asst. Boys Tennis .50 FTE	Cl IV	3 yrs Andy Waesch, Asst. Varsity Baseball	Cl IV	11 yrs.
7. Approval of the following personnel for Pupil Activity Program contract for the 2019-20 SY (pending proper certification):
David VanTilburg, Strings	Cl IV	0 yrs. Jan Morrison, Asst. Boys Tennis .50 FTE	Cl IV	20 yrs. Haley Ring, Asst. Varsity Softball	Cl IV	0 yrs. Laura Germann, JV Softball	Cl IV	0 yrs. Gabe Archer, JV Baseball	Cl IV	5 yrs. Derek Waterman, 8th Baseball	Cl IV	1 yr. Bryce Monnin – 7th Baseball	Cl IV	1 yr.

8. Approval of the following volunteers for the 2019-20 school year (pending certification):
Kolyn Wiehe – Bowling Phil Schumann - Softball Nick Archer - Softball
Tri Star
1. Approve to hire the following teachers for Tri Star Adult Education classes on an as needed basis:
Jerry Kohnen (Robotics)	Mitch Knous (Machine Trades) Misty Lee (Serve Safe)	Brent Tippie (Welding)
2. Approve Tri Star Advisory Board Referral #128 to approve the newly amended Tri Star Agreement. The new agreement will go from August 1, 2019 – July 31, 2024.
3. Accept the donation of $437.50 from the Mercer County Fairboard for the Ag Mechanics and Animal Science Tri Star programs. The donation is from the auction of wood carvings at the 2019 Mercer County Fair.

Head Start
1. Head Start Monthly Report

After discussion of the consensus agenda and with no items being requested to be removed, Mr. Huber called for the vote.

VOTE: Mr. Sell: Aye, Mrs. Vorhees: Aye, Mr. Gilmore: Aye, Mr. Huber: Aye. Approved.

FIRST READING: Board Policies and Guidelines

Administration
1310	Employment of the Treasurer
1340	Non-Reemployment of the Treasurer 1615	Use of Tobacco by Administrators 1662	Anti-Harassment

Program
2431	Interscholastic Athletics
2450	Adult and Community Education

Professional Staff
3215	Use of Tobacco by Professional Staff 3362	Anti-Harassment

Classified
4215	Use of Tobacco by Classified Staff 4362	Anti-Harassment

Students
5113.02 School Choice Options 5200	Attendance
5350	Student Mental Health and Suicide Prevention 5512	Use of Tobacco
5517      Anti-Harassment 5517.02 Sexual Violence

Property
7300	Disposition of Real Property/Personal Property 7434	Use of Tobacco on School Premises
7440.03 Small Unmanned Aircraft Systems 7540	Technology
7540.04 Staff Technology Acceptable Use and Safety 7544	Use of Social Media

Operations
8400	School Safety
8462	Student Abuse and Neglect 8500	Food Services

EXECUTIVE SESSION – O.R.C. §121.22(G)

19-50	On a motion by Mr. Gilmore, seconded by Mr. Sell, that the following resolution be adopted:

WHEREAS, as a public board of education may hold an executive session only after a majority of the quorum of this board determines by a roll call vote to hold such a session and only at a regular or special meeting for the sole purpose of the consideration of any of the following matters:

(G)(1) To consider one or more, as applicable, of the check marked items with respect to a public employee or official:
1.	Appointment. 2.  √ Employment. 3.	Dismissal.
4.  √ Discipline. 5.	Promotion. 6.	Demotion.
7.	Compensation.
8. 	Investigation of charges/complaints (unless public hearing requested).

(G)(2) To consider the purchase of property for the public purposes or for the sale of property at competitive bidding.

(G)(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action.

(G)(4) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.

(G)(5) Matters required to be kept confidential by federal law or rules or state statutes.

(G)(6) Specialized details of security arrangements where disclosure of the matters discussed might reveal information that could be used for the purpose of committing or avoid prosecution for a violation of the law.

NOW, THEREFORE, BE IT RESOLVED, that the Celina City School District Board of Education, by a majority of the quorum present at this meeting, does hereby declare its intention to hold an executive session on item(s) listed above.

VOTE: Mr. Sell: Aye, Mrs. Vorhees: Aye, Mr. Gilmore: Aye, Mr. Huber: Aye. Approved.

Thereupon, the President declared the resolution adopted.

At 6:27 p.m., the Board went into executive session with the following persons present: The Board Members, Dr. Schmiesing, Mr. Sommer

The President declared the meeting back into regular session at 7:13 p.m.

With no other business, Mr. Huber adjourned the meeting at 7:14 p.m.

__________________________________ Board President

____________________________ Treasurer